craigslist | admin/office jobs in SF bay area

Part-time Director of Housing (emeryville)

2008-11-21T07:33:53-08:00

National Property Management Company dealing in student housing is seeking a motivated individual with computer knowledge for our Emeryville/Oakland market. This position requires approximately 20 hours per week,good communication and organizational skills, and the desire to work in a college student market. Leasing and/or student services experience a plus. This is a business with the opportunity for growth. Must have a professional attitude and appearance as this position has direct contact not only with our students but our client schools. Some of the responsibilities will be, office hours in the school and inspecting our housing units. Reliable transportation is a must. The successful candidate will have good customer service skills, be able to work independently, and have the desire to assist young people in achieving a good housing experience while they attend school. Please send salary history. No phone calls please.

START IMMEDIATELY !! CUSTOMER SERVICE MANAGER...$32/HR.

2008-11-21T07:25:54-08:00

Requirements for this position include:

�Previous customer service experience
�Financial services(banking) a plus
�Treasury management would be a plus also.
�Knowledge of transmissions HTTPS, FTPS, AS2, SFTP, ASYNC, and BISYNC Transmissions(secure files), moving files from point A to point B
�Need to be able to browse the internet
�Need to have solid computer and problem solving skills.

Requirements:
2 years prior Customer Service experience
Word and Excel.

Starting pay is $32/hour with full medical/dental benefits as well as 401(k) after 6 week review.

Please apply via e-mail if interested.

Finance Assistant/Intern

2008-11-21T05:40:47-08:00

Private investment company seeking Part-Time Accounting/Finance Assistant/Intern.

Candidate should love numbers and financial topics.

Work hours are part-time and flexible. Work days are flexible Monday - Saturday.

Great learning environment! Supervisor is Finance Professor in local MBA program. Position may provide credit toward CFA/CPA experience requirement.

$17-24/ hr

Receptionist at Lucasfilm, Ltd. (San Francisco,CA)

2008-11-21T02:35:43-08:00

JOB REQUIREMENTS:

To Apply for this position, please CLICK HERE

Administrator - Adult Residential Facility - Level 3 (brentwood / oakley)

2008-11-20T22:56:10-08:00

Adult residential facility for the developmentally disabled level 3 needs a full time, live-in, experienced administrator. Must have current administrator and DSP certificates and driver's license. Please send resume via email.

Full time administrative Assistant for Health Insurance Brokerage (san rafael)

2008-11-20T22:31:48-08:00

We are a successful health insurance brokerage located in San Rafael. We are seeking a full time office administrator who must wear many hats. Someone who will be the receptionist, provide administrative support and oversee the office. Must be enthusiastic, motivated and possess a positive attitude. Organization, multi-tasking and the ability to think quickly is essential. We are seeking happy,dedicated and friendly people.

You will help us service our 2000+ clients and assist with keeping our office efficient. Your duties will include:

1) answering the phones
2) processing health insurance applications and adding them accurately to our database
3) accurately keeping track of the applications and following through until completed
4) customer service to our clients benefit inquiries and claims
5) some light filing
6) helping in any way to make the office run smoothly

In order to qualify for an interview with us, you will need to:

1) be accurate and pay attention to details.
2) know how to use Microsoft Word and Microsoft Excel (but not too extensive)
4) be resourceful and know how to handle responsibilities independently
5) have good communications skills
6) office experience a must , especially multi tasking!
7) Health Insurance experience is a major plus!
8) Life insurance license is a plus

We offer:
Salary $20.00+/hr depending on experience. Please send cover letter with resume in email.
If you have no office experience, please don�t apply.

Admin Assistant/Bookkeeper (Environmental Firm) (oakland downtown)

2008-11-20T22:14:06-08:00

Pangea Environmental Services, Inc. is a small and relatively new environmental consulting firm in downtown Oakland, California. Pangea offers a unique opportunity to create your own position with our growing firm. The full-time position primarily involves bookkeeping plus administrative tasks pertaining to environmental data management, compilation, record-keeping, and electronic reporting. Position may also include office management, human resources, and environmental technical duties. Come join the Pangea team!!

POSITION HIGHLIGHTS
Pangea seeks an individual that:
� Embraces the opportunity to grow with a new, dynamic firm
� **Is trainable, detail-oriented, independent, and strives for a top quality work product
� Appreciates a professional yet casual work atmosphere
� Enjoys the technical and environmental nature of our business
� **Anticipates a long-term commitment to Pangea (2+ years)
We offer flexibility with hours, compensation and job duties.
Position is Full-Time (or 30 hr per week minimum)

BOOKKEEPING/ACCOUNTING RESPONSIBILITIES
� **General bookkeeping using Deltek Advantage/Vision system (bank rec, month-end check)
� **Accounting data entry (vendor invoices, payroll, employee expenses, units)
� **Perform Accounts Payable and Accounts Receivable (A/P & A/R)
� **Prepare reimbursement request packages for State UST Cleanup Fund (compile documents)
� Invoice processing (edit with manager input)
� Interface with financial consultant and Deltek technical support

ADMINISTRATIVE ASSISTANT RESPONSIBILITIES
� **Assist Principal Engineer and other technical staff
� **Prepare reimbursement request packages (compile documents and invoices, summarize work)
� **Compilation and submittal of electronic reports to regulatory agencies (.PDF format)
� **Report copying and distribution
� **General office duties (i.e. filing, copying, faxing, office supplies)
� **Answering phones and directing calls
� Data entry (Excel) and report compilation/formatting (MS Word)
� Word processing for technical reports in MS Word

OPTIONAL/FUTURE RESPONSIBILITIES
� Office Management and Human Resources duties (benefit coord, compliance)
� Proficiency in Powerpoint, GIS, HTML, Dreamweaver, and Adobe Acrobat PDF management
� Excel charting advanced operations, Outlook mail merge functions
� Technical duties (environmental research, reporting, waste disposal coordination, sampling)

REQUIREMENTS
� High school graduate. B.A. or B.S. preferred.
� Excellent communication skills
� Fast learner and ability to work independently
� Proficient with Word, Excel, Outlook, Adobe Acrobat
� Ability to become proficient with Deltek Advantage/Vision accounting software
� Prior office experience

OFFICE INFORMATION
� The business core hours are 9:00 a.m. to 4:00 p.m., Monday � Friday
� Our downtown Oakland office is near two Oakland BART stations and restaurants/amenities.

HOURS AND PAY
� Flexible full-time work schedule (or 30 hr minimum work week)
� Offer ability to work partially from home/remote location
� Pay range is $12.00 to $24.00 per hour based on experience and skills

THE COMPANY
Pangea specializes in regulatory compliance, due diligence, assessment/remediation of subsurface contamination, and litigation support. Pangea�s mission is to provide top-quality services derived from long-term business relationships with all its stakeholders, including clients, associates, employees, independent contractors, vendors, and other industry entities. See Website www.pangeaenv.com for more information.

Prefer emailing resume and cover letter to: inquiry@pangeaenv.com
May also fax resume and cover letter to (510) 836-3709.

Administrative Assistant for Fast Moving Company! (oakland downtown)

2008-11-20T19:06:25-08:00

Full time Administrative Assistant needed for a fast growing, well known firm, hourly rate will range based on experience. There is growth potential in the firm and candidates must be self starters, highly motivated, with a strong work ethic. Experience of local and state government operations a plus

Duties to include, but not limited to:
Schedule meetings with influential leaders throughout the State
Create and maintain organized folders
Must be a master of Outlook (specially email and calendar), Excel, PowerPoint
Answers phones politely and professional, screen calls, and take detailed messages
General clerical work
General office management
Run errands
Support a two person office with possibility of expansion

Experience/Qualifications
Highly organized
Ability to succeed in a fast paced environment
Solid computer skills
Multi tasker
Highly self motivated and self directed
Punctual, reliable, and professional
Ability to adapt and improvise with flexibility
Bachelor�s Degree

Our office is in Downtown Oakland and is less than 1 minute from the BART Station. Please respond to the address on this posting with your resume.

Project Coordinator (alameda)

2008-11-20T18:59:49-08:00

FILTER is seeking a Project Coordinator for a contract position in Alameda. In this position, you'll interface with product marketing managers to coordinate and execute design, engineering, technical writing and documentation activities related to the launch and maintenance of products both domestically and internationally.

If you're an organizational guru, a great communicator, and able to plan the efficient use of resources to meet deadlines, then we'd love to chat with you more about this opportunity.

WHAT YOU�LL BE DOING
* Coordinate with team and plan efficient use of resources
* Coordinate internal design, engineering and writing resources to ensure timely completion of packaging, sales collateral and other related print artwork
* Coordinate print and packaging related efforts with internal departments and approved suppliers to meet product delivery schedules
* Coordinate and execute design, engineering, technical writing and documentation activities

SKILLS YOU�LL NEED
* 2-4 years experience coordinating and executing multi-faceted packaging and marketing collateral design projects, preferably in a consumer or medical packaged goods capacity
* Strong project management skills including preparing detailed development schedules
* Knowledge in manufacturing planning (MRP systems), Engineering Change Orders (ECO's) and Bill of Material (BOM) development
* Understanding of AGILE documentation approval system (or similar)
*Solid understanding of design, mechanicals and printing processes
* Strong proofreading ability and attention to detail
* Problem solving techniques
* Solid written and oral communication skills
* Computer literacy on both PC and MAC platforms

A BIT ABOUT FILTER
FILTER is a full-service creative resources company that connects industry-leading companies with the very best creative talent throughout the West Coast. Offering both creative staffing services and interactive media design and production, FILTER helps clients to make their ideas a reality and complete their projects with more speed, flexibility and cost efficiency. The company is headquartered in Seattle and has branch offices in Portland, San Francisco and Los Angeles. FILTER has been serving clients for the past two decades, which include top technology and services companies as well as many of the leading design, advertising and interactive agencies.

To apply, please send resume (.pdf, .doc or .txt only) and a brief email including samples and/or URL and contact information to: applyba@filtertalent.com

Subject line:HR_ProjectCoord

If you are already registered with FILTER, please sign in to http://www.filtertalent.com using your email and password to express interest in this job.

Only qualified candidates will receive a response.

FILTER is an equal opportunity employer.

Administraitive Assisant (berkeley)

2008-11-20T17:29:15-08:00

We are a well-established Montessori school serving students in the Berkeley area for over 27 years. To find out more about our school please visit our website www.montessorifamily.com.

We are currently looking for an Administrative Assistant with previous office experience (experience working in a school environment a plus).

Qualifications:

- Proficiency in FileMaker Pro 9.0, Microsoft word and Excel a must
- Ability to appropriately prioritize and manage workload
- Ability to exercise tact, good judgment and diplomacy
- Excellent work ethic
- Self-starter; ability to work independently
- Ability to handle confidential information
- Excellent written and verbal communications skills, good telephone etiquette
- Responsible and punctual.
- Must be organized and detail originated.

Responsibilities:

- Answer phone and web inquires
- Answer emails
- Responsible for weekly communication with Parents
- Assist Parent Association with photocopying and mailings
- Maintain Student Information System using FileMaker (training provided)
- Assist Admissions Director
- Assist Business Manager

This is a Monday - Friday 37hrs/week position which includes the following benefits:

- Medical and Dental benefits
- 2.5% of salary is contributed to 403(b) retirement account
- 12 sick/vacation days a year.
- Hourly position with the possibility of becoming salaried. The beginning hourly rate would be $17/hour

HOW TO APPLY *PLEASE READ*:
Please send your cover letter and ONE PAGE resume AS PDF ATTACHMENTS to jade@montessorifamily.com or fax them to 510-848-8833

PLEASE NOTE: Due to the high volume of applicants we may not be able to respond to everyone.

Admin Asst. Part Time (san rafael)

2008-11-20T17:14:36-08:00

Rising Star Optometry in San Rafael is a busy and thriving Vision Therapy and Contact Lenses Practice.
(Check out our website @ www.risingstaroptometry.com for more info on our practice.)

We are seeking a self-motivated multi-tasker with Strong Phone and Communication Skills. Experience in Medical/Optometry offices is a plus!

Jobs Details:

-Greeting Patients
-Scheduling patients on internet based appointment system (Time Trade)
-Processing Payments
-Data Base entry
-E-mails
-Mailings
-Running errands
-Up keep of office
-Other duties delegated by office manger

**Possible cross-training in Opto-Tech in the future.**

20 Hours a week
Wed-Fri 2-6 pm
Saturdays 8:30-5:30

$14 an hour

Please NO PHONE CALLS

Fax 415-459-2021
or
Email risingstaroptometry@gmail.com your Resume, Attn: Veronica

Executive Assistant (dublin / pleasanton / livermore)

2008-11-20T16:55:59-08:00

Pleasanton based architecture firm seeks a full time Executive Assistant to support the Principal Architect and the firm's projects. Candidates must have a minimum of 5 years legal, architecture and/or construction experience. As an equal opportunity employer, we offer competitive salary and benefits. Email resume to slee@walovich.com.

Executive Assistant - $65K + Benefits

2008-11-20T16:43:08-08:00

Major international private equity firm is looking for an experienced Executive Assistant to join their Peninsula office. You will be responsible for overseeing essential administrative priorities, liaising with high profile clients, and providing collaborative support for team members on special assignments. A sharp and focused individual who enjoys working in a detail-oriented environment will have an opportunity to become a strong point of contact to a number of key individuals within this global firm.

Qualifications:
-Excellent written and verbal communication skills.
-Enthusiastic and self-motivated with a team player mentality.
-Must have expert knowledge of Microsoft Office applications.
-High aptitude for organization and strong attention to detail.

This position offers full paid medical, dental, and vision benefits. For immediate consideration, submit your resume in Word format with �Executive Assistant� in the subject line.

Office manager (campbell)

2008-11-20T16:06:26-08:00

We are a small General Building Contractor based out of Campbell with job sites throughout the Bay Area. I'm looking for a professinal dependable & highly skilled Office Manager someone that can set up our new office location in Campbell . PEACHTREE PREMIUM ACCOUNTING SOFTWARE A MUST. IF YOU DO NOT HAVE KNOWLEDGE WITH PEACHTREE PLEASE DO NOT APPLY

Job Description:
Accounts Payable/Receivable
Payroll
Bank Reconciliations
Job Budgets
General office support
Filing, copies, mailing, data entry, answer phones
Extensive contact with subcontractors and clients

Required Skills:
*Accounting knowledge-degree or course work preferred
*Knowledge of office procedures and filing systems
*Correct English usage, spelling, grammar, punctuation and composition
*Good Organization and Communication skills
*Knowledge of PEACHTREE PREMIUM ACCOUNTING A MUST, MS Office (Outlook, Word, Excel)
*Prior construction office experience is a plus.

Law Office Administrative Assistant (walnut creek)

2008-11-20T16:05:58-08:00

full-time position for small busy law firm needs an administrative assistant to answer phones, prepare correspondence, schedule client conferences, manage calander, general filing, and general office duties. Strong working knowledge of Word 2003 a must. Good interpersonal skills with clients desirable.

Intermodal Equipment Logistics Officer (financial district)

2008-11-20T15:11:44-08:00

November 2008

Wanted: EQUIPMENT LOGISTICS OFFICER-MARINE TRANSPORTATION
Effective Date: Current
Reports to: Vice-President [Sales Administration]
Location: Financial District, San Francisco
Career Level: Junior Management
Status: Full Time Employee
Benefits: Medical and 401K

The Company has been helping its customers meet a wide range of marine transportation equipment and logistics needs for more than two decades. We provide more than just equipment. We create solutions and deliver fast, reliable service. Our offices in the U.S. and key locations around the world represent an International service network. We conduct business with customers in the Middle and Far East, Australia, New Zealand, Europe and the Americas.

We are seeking an individual who has the core competencies to oversee and provide day-to-day equipment movement logistics support in our San Francisco office. The candidate must have both exceptional ��big picture�� vision and fine-grained trouble-shooting and problem solving skills. Your personal excellence, skills and experience will determine what you make of this opportunity. The candidate must demonstrate a high degree of independence and the ability to relate and interact with personnel and vendors in an efficient and timely manner. Comprehensive knowledge of Microsoft Office Suite is required.

Overview �V
�� Being west coast based the daily pattern begins by time zone. Prior to noon west coast time, work is directed towards east coast and central time zone items, i.e. New York, Chicago, etc�K
�� After noon work continues with central time zone moving west through the rest of the day ending with Hawaii and the Philippines.
�� Any and all other items that occur are patterned in and handled based on urgency
�� The Logistics Officer is responsible for all aspects of, but not limited to, the following �V

o Logistics and traffic coordination of equipment using ocean and intermodal for both import and export
o Develop and maintain transportation and distribution procedures for maximum efficiency
o Manage multiple functions including domestic and international logistics, transportation of new and used equipment, when applicable, and vendor selection with rate negotiation, distribution of supplies as needed.
o All import and export functions as required to ensure global inventory levels as directed by management
o Coordinate and work directly with sales team and management to meet logistical needs including analyzing logistic plans that effect production, distribution and inventory control.
o Import and export process that complies with U.S. and foreign government laws and regulations.
o Purchase orders and requisitions both domestic and international.
o Oversee completion of paperwork, i.e. work orders, release, etc�K
o Maintain extensive reporting of all equipment/logistic/shipment related moves

*****************************

AGENDA ADMINISTRATOR (redwood city)

2008-11-20T14:57:26-08:00

AGENDA ADMINISTRATOR - SAN MATEO COUNTY
$4,727 - $5,909/month

San Mateo County is seeking an experienced, dynamic administrator to oversee the development of agendas for the County's Board of Supervisors which includes preparing, distributing, posting and documenting the agendas and attending and recording the proceedings of all meetings for the Board of Supervisors. The Agenda Administrator will also provide complex administrative support to the Board and secretarial services to various committee members appointed by the Board.

Requires at least two years of experience performing highly responsible administrative tasks and services for an executive board or commission. Government experience is preferred.

Application deadline: December 1, 2008

To view the job description and to apply online, visit our web site: www.co.sanmateo.ca.us or contact our employment office at (650) 363-4343 to obtain an employment application packet. A resume will not be accepted as a substitute for our application. EOE

Administrative Assistant (campbell)

2008-11-20T14:52:28-08:00

This position is for an administrative assistant/receptionist for a construction company in Campbell. Administrative responsibilities include answering phones, accounts payable, accounts receivable, collections, and payroll, as well as general office duties.
Construction company experience preferred but not required.
Qualifications:

You must have strong QuickBooks experience. Be prepared to show your QuickBooks skills in the interview.

Very good customer service skills (friendly and polite)

Good computer skills with MS Office 2007

The work environment is a relaxed, friendly, casual, yet professional.

Salary based on experience and skills. Benefits provided after probationary period.
This is a full time position.

ADMINISTRATIVE ASSISTANT (campbell)

2008-11-20T14:26:47-08:00

The companies responsible for putting on the Spirit West Coast festival and other Christian special events and concerts are looking for experienced and broadly qualified administrative assistants with specific skills. Candidates should be comfortable in a fast paced, small office environment. Both a full time and part time position is available.

Skills required include:

1. Excellent written and verbal communication skills, including a great customer service demeanor.

2. A desire to be involved in Christian ministry and an understanding of how ministry and business work in conjunction with each other.

3. Initiative and independence, ability to use time effectively with minimal supervision.

4. Organizational and project management skills, detail oriented and capable of multi-tasking.

A cover letter with comments about your awareness and experience with Christian music would be helpful.

These positions are flexible in the number of hours worked per week as well as time of day. These positions are a wonderful opportunity to apply professional business skills to a combination business and ministry situation. EMAIL comprehensive resume, cover letter and salary requirements to jobs@spiritwestcoast.org or fax to (408) 377-9203.

Client Services Manager (walnut creek)

2008-11-20T14:03:05-08:00

ADMINISTRATIVE ASSISTANT - Client Service Team for Investment Advisory Practice

Our established Wealth Management Firm in Walnut Creek is seeking a full-time Client Service Team member. This is an opportunity to work with one of the fastest growing independent investment advisory firms in the East Bay. You will be working in a direct support role for a highly successful financial advisor. An outgoing personality and strong communication skills are vital as you will be dealing directly with clients. To be successful in this job, you will need an eye for detail, the ability to organize and manage work flow, and very strong computer skills. Five years working in the financial services industry and a securities license is required to be considered for the role.

Job Responsibilities and Duties:

 Help maintain and deliver our unmatched client experience.
 Handle a variety of client account service requests.
 Help manage the advisor�s calendar and work flow.
 Accurately complete and process client account paperwork.
 Perform client meeting preparation including account reviews and financial plans.
 General admin. duties (scan, fax, update database, etc.)

Requirements:

 Excellent organization skills.
 Strong communication skills and an upbeat personality.
 Ability to operate office machines.
 High School education or equivalent.
 PC proficiency a must. (Microsoft Office, internal software systems.)
 Ability to enter data correctly and proof read for accuracy.
 Ability to set priorities and complete multiple tasks.
 5 years working in the financial services industry and a security license

� This is a flexible environment with guaranteed potential for growth. The position offers competitive salary plus quarterly bonus program. We offer full benefits including: 401(k) Plan with Profit Sharing contribution, medical, dental, vision and vacation time. Hours are 8:30-5:00 M-F.

OFFICE ASSISTANT (sebastopol)

2008-11-20T13:51:40-08:00

OFFICE ASSISTANT 2/3 TIME. AUTO REPAIR SHOP. AFTERNOONS AND SAT A.M. DUTIES INCLUDE PHONES, APPOINTMENTS, FILING, DAILY DEPOSIT, CASHIER, ETC. D.L. AND CLEAN DMV A MUST. SOME BENEFITS AVAILABLE.

Administrative Assistant for Spiritual Research (oakland hills / mills)

2008-11-20T13:11:05-08:00

I need someone to assist with transcription of personal and professional notes and tapes, Word processing, organizing and filing, PowerPoint presentations, and use of Dragon NaturallySpeaking program on a PC computer. I am looking for someone to help me learn how to use Dragon NaturallySpeaking more effectively and efficiently, so I am looking for someone who has worked with this program before. Also, this person must be PC proficient on Word, PowerPoint and preferably proficient on Adobe Acrobat.

Must have own transportation. Work in my home, which is not accessible by public transportation.

Flexible hours: 10-30 hours/week, variable. This position is part-time. It will begin as a temporary position for November and December, but may evolve into a semi-permanent position in December, depending on my needs and your skills.

Please respond by phone: 510-482-2475 or email: bugajron@aol.com

Database Manager/Development Assistant (temp to hire) (lower pac hts)

2008-11-20T13:02:32-08:00

A non-profit educational organization is looking to hire a Database Manager/Development Assistant to manage their fundraising database, provide integral support for fundraising campaigns and events.

Central database management responsibilities include gift and pledge processing, database maintenance, reporting and regular tracking of campaign responses. Event responsibilities range from managing mailings and coordinating volunteers to managing the online silent auction.

Candidate must be highly detail oriented and have strong experience in database management, preferably with The Raiser�s Edge; MS Word (mail merges) and Excel. Must be able to communicate professionally with high-end donors and Board members and maintain the confidentiality of donor profiles.

Experience in development/fundraising is highly preferred but not absolutely necessary.

This position is being facilitated on a temp-to-perm basis. It will be temping for 12 weeks and will go regular after that. The working hours are Monday through Friday from 8:30am to 5:30pm. While temping, this position pays $18.50 per hour and once it goes regular the pay will be $40,000+ DOE. We are a staffing service in downtown San Francisco that is filling this position for our client. All interested candidates will need to meet with us first. Please respond with your resume and contact information. Thank you.

Data Entry Clerk - TEMP $15/hr (fremont / union city / newark)

2008-11-20T12:55:47-08:00

JOB TITLE: DATA ENTRY CLERK
LOCATION: FREMONT, CA
STATUS: TEMP (2 weeks)

Pro-active. Knowledgeable. Professional. These are some of the many ways our customers describe the excellent service PEER 1 provides. PEER 1 is a leading IT infrastructure provider to startups and small to mid-size businesses. We deliver highly scalable network and hosting solutions that allow customers to focus on the possibilities of the Internet, not the problems. As network innovators and customer service specialists, we are constantly growing and looking for exceptional people to join our dynamic team.

We are currently seeking a TEMP Data Entry Clerk for our Fremont office.

GENERAL SUMMARY
The Data Entry Clerk is needed for a 2 week job that will require him/her to help out during a billing conversion project.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
The Data Entry Clerk:
� Reads contracts and then enters the data into the new system.
� Research information in the old billing system in order to confirm the data being entered into the new billing system is correct

MINIMUM QUALIFICATIONS
� Must be very familiar with computers; computer savvy
� Must have strong attention to detail
� Must have strong organizational skills, excellent communication skills
� Must be able to work in a team environment and the ability to perform under pressure in a short 2-week period.
� Opportunity to work OT and on weekends in order to make extra cash will be available to anyone interested

Receptionist/Administrative Assistant -Law Firm (san jose downtown)

2008-11-20T12:24:32-08:00

Sagaria Law is looking to hire a Receptionist/Administrative Assistant immediately. Duties include running and managing a very busy reception desk and office lobby, answering multiple phone lines, providing outstanding customer service, filing, scheduling appointments, running court errands and supporting the overall office function and attorneys. Minimum 2 years experience as a receptionist/administrative assistant is a must. Any legal admin work is a plus! We are looking for someone who will represent the firm in a very professional and energetic fashion, while providing the highest level of customer service to all of our clients. You must have a reliable and dependable track record with excellent attendance. A positive, can-do-attitude is extremely important along with a strong work ethic. This individual will need to work in an independent fashion and contribute to the over all well being of the office and team. Please email me a copy of your resume, with a cover letter and your hourly pay requirements (if you do not include your hourly pay requirements, you will not be considered). Please visit our website at www.sagarialaw.com to find out more about the company and service offerings. This position is full time and you will be paid by the hour. After 90 days you will be eligible for medical and dental benefits, in addition to a generous vacation package. I look forward to hearing from you!

Part time Executive Assistant - flexible schedule for nonprofit cause (san jose downtown)

2008-11-20T11:54:22-08:00

Description:
The Executive Assistant is a part role that supports the leader of two rapidly growing startups: SixSeeds Partnership and Consulting Within Reach.

Hours:
15 hours per week. The work is based in an office located in downtown San Jose and will primarily be done on premises, with a good deal of scheduling flexibility.

Pay:
$20/hour. No benefits are provided.

This job is an excellent fit for someone who seeks:
* contribution to meaningful causes
* a startup environment that calls for varied skills and a high standard of execution
* a flexible schedule

Organizations
1. SixSeeds Partnership a national partnership of over 50 families that inspires and equips family based service and giving. Learn more at www.SixSeeds.org.
2. Consulting Within Reach (CWR) is a growing team of professionals providing a range of affordable services to nonprofits. Learn more at www.ConsultingWithinReach.com.

Job Purpose:

The Executive Assistant supports the Executive Director of both organizations with the following main functions:
1. infrastructure maintenance and development (primarily financial and logistical)
2. administrative support for particular initiatives
3. general support as needed

Examples of each area include:

1. Infrastructure maintenance and development
� maintain database and conduct reporting
� execute bookkeeping and payroll
� carry out general record keeping
� deal with vendors and maintain supplies
� oversee compliance with regulatory filings
� execute mailings, reminders, and responses to inquiries.

All of the technical aspects of this area can be learned by someone with a reasonable degree of computer savvy and problem solving skill.

2. Administrative support for initiatives
� take plans provided by the Executive Director and develop the administrative steps required
� carry out or recruit resources to execute those steps
� research and summarize various philanthropic, social, or family based topics
� occasionally coordinate various virtual based teams and project manage
� do event planning and coordination
� take on special projects as ability, availability and interest allows

3. General Support of the ED
� format and proofread documents created by the ED
� contact external parties on behalf of the ED for various arrangements
� field logistical inquiries and requests from Board Chair
� be ready for unanticipated needs and tasks

Qualities required:
� Believes in the mission of the two organizations
� Enjoys and works well in a dynamic startup phase
� Can manage projects and has a drive to completion
� Detail minded and highly responsible
� Able to track multiple assignments and initiatives
� Can execute competently and problem solve with minimal direction
� Learns new material quickly by oneself
� Personable, articulate, and works well with others
� Writes clearly and with excellent proofreading skills
� Good proficiency in Word, PowerPoint, Excel and can learn new software with training

If interested, please send cover letter and resume to jobs@sixseeds.org, attention Jason Rieckewald-Schmidt.

Applications bearing canned cover letters will not be considered. Please do not contact either organization by phone or email other than at the above address.

Receptionist / Front Desk (full time / part time position available) (san rafael)

2008-11-20T11:41:43-08:00

Tile & Stone Concepts of San Rafael seeks a self-motivated Mulit-tasker to oversee front desk operations.

JOB DESCRIPTION: (not limited to the following)

-Answering of Multi-line phone system, call transfer and message distribution
-Greet and allocate sales staff to clients in a courteous and professional manner
-Looking up orders and filling out pick up forms for clients
-Provide administrative support to office management
-Maintain a well organized filing system
-Uphold an up-beat and cooperative phone manner

JOB REQUIREMENTS:

-Proficient in Microsoft Word and Outlook (MAS200 a plus)
-Outstanding communication as well as listening skills
-Experience in Customer Service
-A Good Attitude with Great Organizational and Multi-Tasking Expertise
-Capable of working in a fast paced environment

Receptionist/Admin Assistant at New Green Company - Start Immediately! (san rafael)

2008-11-20T11:34:05-08:00

New Home Green Superstore and Learning Center in San Rafael is looking for an organized, energetic receptionist/admin assistant to join our dynamic team immediately. New Home is a pioneer in the movement towards more responsible building, we will showcase an unprecedented selection of green building materials, products and supplies under one roof. If you are interested in this growing industry but don't have direct experience, this may be a great way to get your feet wet, meet people in the green building community and learn as you go.

Responsibilities would include
-answering the phones
-greeting guests in a courteous and professional manner
-processing of credit applications/light book-keeping
-filing
-occasional research projects
-assistance with Bay Area Green Business requirements

We are a start-up and plan to open January 12th, 2009. At this time wage for this position is $12/hr, once we open and start growing, based on performance wage increase is negotiable.

Administrative assistant (san bruno)

2008-11-20T11:29:54-08:00

We are seeking a well organized team player to run our church office. The ability to work independently, to manage multiple projects simultaneously and to communicate well is essential.

Required software skills: MS Office (Word, Publisher, Excel, Outlook and Powerpoint)

Required hardware skills: Computer, copier, fax, phone

Responsibilities: Manage electronic and paper filing; maintain office equipment; manage database; order office supplies; format and reproduce newletters, worship bulletins and reports; handle master calendar, facility use
and key distribution; support volunteers; assist with answering the phone and greeting visitors.

Preferred skills: Spanish language ability; website management, written communication, knowledge of MS Access.

Part-time administrative assistant (tiburon / belvedere)

2008-11-20T11:27:49-08:00

Author and sports trainer (44 Gold Medals, 11 World Records)seeks part-time assistant to work in pleasant Tiburon home office about 20 hours/week. Flexible hours M-F, between 9 and 5.

Filing, light bookkeeping (Quickbooks), data entry, mail outs and short errands.

Looking for neat,well-organized individual with good computer, verbal, written and inter-personal skills.

Please paste resume with telephone references from past three employers or instructors into email application. No attachments please.

Executive Assistant (Palo Alto)

2008-11-20T11:23:41-08:00

Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and non-supervisory employees with various administrative support tasks. These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks. Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc.

Core: Applies developed knowledge of the job skills, company policies and procedures to complete a wide variety of difficult assignments/tasks. Thorough understanding of the general/technical aspects of the job. Works on assignments that are moderately complex in nature and require ordinary problem resolution and independent judgment. Works under limited supervision and normally receives no instructions on routine work and general instructions given for new assignments.

Please submit your resume and cover letter to:
Radina Veliova
radina.veliova@grain.at

Temporary Floater Receptionist/PBX Operator (palo alto)

2008-11-20T11:19:39-08:00

New locations. New business ventures. New career opportunities. Working at Wilson Sonsini Goodrich & Rosati is a challenging and rewarding experience. Our firm is recognized as the leader in providing legal and business advice to technology and growth companies at all stages of development. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional growth and exploration.

Temporary Floater Receptionist/PBX Operator

The Telecommunications Department has an immediate need for a Temporary Floater Receptionist/PBX Operator for a 3 month assignment. You will greet clients, handle a heavy volume of calls, schedule conference rooms and assist with other clerical duties as assigned. The ideal candidate will have general office experience, exceptional judgment and superior interpersonal, organization and written verbal communication skills. PBX experience a plus. PC proficiency a must.

We offer a highly competitive salary. Please click here to apply for this position. Visit our website at www.wsgr.com. Equal Opportunity Employer.

Data Assistant, $20/hour (3-4 positions available immediately) (sausalito)

2008-11-20T11:13:04-08:00

WestEd - "Voted Best Places to Work"

Apply Online at: http://www.wested.org/cs/we/view/hr_pos/2773?x-t=we.record.view

Position Title: Data Assistant (3-4 positions available)
Program: Center for Child & Family Studies
Hourly Rate: $ 20.00
Location: Sausalito, CA
Position No: 2773

WestEd, a nonprofit research, development, and service agency, works with education and other communities to promote excellence, achieve equity, and improve learning for children, youth, and adults. While WestEd serves the states of Arizona, California, Nevada, and Utah as one of the nation's Regional Educational Laboratories, our agency's work extends throughout the United States and abroad. WestEd has 16 offices nationwide, from Washington and Boston to Arizona, Southern California, and its headquarters in San Francisco.

Position Description
WestEd�s Center for Child and Family Studies (CCFS) seeks to ensure that America�s children get a healthy start in life. We specifically focus on 1) increasing the availability and quality of child care for all children under age three; 2) improving the effectiveness of supportive intervention for children and their families who life in conditions of poverty and danger; and 3) influencing national, regional, and local policies and practices that have an impact on young children and their families.

The CCFS Evaluation Team was created in 2000 to formalize the evaluation capacity of CCFS. The Team has specialized in (a) evaluating the implementation and effectiveness of services, practices, and policies designed to promote quality care in early childhood settings, (b) assessing the quality of child care environments and caregiving relationships, (c) evaluating what participants learn from training and helping clients to identify ways for improving the content and delivery of training, (d) assessing training and service needs of early childhood professionals and programs, (e) developing the Program Assessment Rating Scale (PARS) to assess quality of early care and education programs, and (f) contributing to the revision and field testing of the Desired Results Developmental Profile.

RESPONSIBILITIES:
1. Code surveys for data entry.
2. Enter coded data into data file.
3. Review returned data packets and complete a survey indicating which data items were completed.

Qualifications
1. Accurate data entry; familiarity with Excel
2. High degree of attention to detail
3. Organized
4. Ability to complete work on time, efficiently, and with limited supervision

Application Process

Apply for this Position
We invite you to apply online at www.WestEd.org/jobs or you may send your resume, a letter of interest (specify Job No. 2773) and a list of three references to:

Human Resources
WestEd
730 Harrison Street
San Francisco, CA 94107
FAX: 415-565-3012
http://www.WestEd.org

WestEd is an Equal Opportunity/Affirmative Action Employer. Positions are open until filled.

EXECUTIVE ASSISTANT TO CEO - $95K+

2008-11-20T10:54:56-08:00

Exciting opportunity for an experienced Executive Assistant to become the Chief of Staff at an innovative technology firm on the Peninsula. Act as ambassador to this busy CEO as you take ownership of his highly confidential schedule and support him in all aspects of his professional life. Coordinate travel and plan board meetings, events, and holiday parties. Ideal candidate will be confident and organized and will have a great sense of humor. This position requires a strong foundation in executive support, a proactive attitude and the ability to manage constantly shifting priorities. This company provides excellent benefits and a very modern and stimulating work environment. Don�t miss this great opportunity to work alongside this charismatic CEO and become part of this upbeat and family-oriented company.

Please send your resume to info@insearchsf.com or fax to 415-616-4070.
When you respond please put your first and last name in the SUBJECT.
Example: John Smith.

Assistant Manager, Finance & Administration (SOMA / south beach)

2008-11-20T10:33:30-08:00

Assistant Manager, Finance & Administration

OVERVIEW OF THE ORGANIZATION
Pacific Community Ventures (PCV) is an innovative, 10-year old 501(c)3 nonprofit organization that has pioneered a new approach to community-based economic development. Critical to this is the investment and management of venture capital funds supporting this economic development. Together, we provide capital and resources to businesses that have the potential to bring significant economic gains to low-income communities throughout California. PCV targets companies that draw a significant portion of their workforce from low-income communities. We offer comprehensive resources to these entrepreneurs and their companies through our free business and workforce service programs and through targeted equity investing activity. By offering early and mid-stage businesses new tools, information, capital, and entry to the region's vibrant business network, PCV is creating a highly interactive and inclusive network that transcends traditional socio-economic barriers, helping fuel business and job growth in California�s underserved markets.

For more information on Pacific Community Ventures, please visit www.pacificcommunityventures.org and www.pcvfund.com.

JOB DESCRIPTION
PCV is seeking an individual with strong technical, communication, organizational, analytical, and administrative skills and a passion for entrepreneurship and community economic development to provide, at least initially, part-time accounting, finance, office management, and general administrative support to the company and its affiliated venture capital funds in the role of Assistant Manager, Finance & Administration. This position reports to PCV�s Manager, Finance & Administration.

Finance & Accounting Responsibilities: 50%
� You will assist the and Manager and CFO with all aspects of general accounting, financial reporting, investor communications, programmatic and project accounting, contributions and grants recordkeeping, and special projects.
� You will help create and maintain analysis spreadsheets and charts for venture capital fund and portfolio company activities and support the investment fund capital call process.
� You will provide daily accounting support, including account reconciliations and assist in annual audit activities.

Administrative Responsibilities: 50%
� You will coordinate and manage all of PCV�s administrative activities including support for general office operations, corporate development, marketing, advisory services, workforce development programs, corporate governance and portfolio management.
� You will provide critical and primary executive management support for the CFO and other members of the PCV team through administrative assistance, scheduling and travel coordination.
� You will manage the internal communications process including meeting scheduling, agendas, and minutes.
� You will provide general support and assistance to CFO for all human resources activities and employee benefit programs.
� You will manage and direct facilities and subcontractor-provided IT support.

QUALIFICATIONS / EXPERIENCE
� It is strongly preferred that you have a BA in business, accounting, or related field.
� You should have a minimum of three (3) years experience working in a self-directed, complex, multi-task environment where you have had an opportunity to utilize your strong general business, accounting, organizational, and administrative skills.
� You should have had career opportunities to demonstrate your ability to aggressively anticipate needs and to solve problems, prioritize conflicting demands, plan work effectively, follow-up on tasks and meet deadlines.
� You have well above average proficiency in the full MS Office suite of applications, and are comfortable working with technical resources to manage website and database applications.
� Your accounting, financial management and spreadsheet skills are strong and you have a good working experience in Quickbooks or similar accounting programs.
� You are comfortable in an independent, self-directed environment, but can enthusiastically shift to being a member of a larger statewide team.
� You have a strong interest in and passion for small business, entrepreneurship, and community economic development.

LOCATION / TRAVEL
This position will be based in our South-of-Market, San Francisco office.

COMPENSATION
This is, at least initially, a part-time (2.5 to 3-day per week) position. PCV offers a competitive salary commensurate with experience.

TO APPLY
Interested Candidates should send a resume and, at your option, a brief cover letter describing your interest in our organization to the attention of Human Resources, at hr@pcvmail.org.

Administrative Associate (palo alto)

2008-11-20T10:24:11-08:00

Administrative Associate

Job ID 32169
Job Location: Stanford Hospital
Job Category Administration
Salary 1A4

The Department of Radiology seeks an Administrative Associate to provide a full range of administrative duties for the Division of Interventional Radiology. The position reports to the Section Administrator and is responsible for supporting at least four faculty members, research nurse, and the CVIR Fellowship Program Director. Duties include but are not limited to: Coordinating the CVIR Fellowship Program: scheduling interviews and distribution of materials, processing application request and maintaining the applicant database. Will plan and execute quarterly meetings for the Bay Area Interventional Radiology Club and Morbidity and Mortality Conference for CVIR Fellows including promoting of events, scheduling of locations and organizing the catering. General clerical duties including: filing, answering phones, scheduling meetings and conference rooms, department travel, and other administrative support to the section faculty and Administrator The candidate will be responsible for purchasing/requisitions/compliance and processing of on-line reimbursements. Compile and distribute monthly annual call schedule for all CVIR physicians.

EXPERIENCE: Minimum of three years' related experience required. Two year business or technical degree desired. Candidate must possess exceptional organizational skills (including multi-tasking and being detailed-oriented), good judgment, flexibility and the ability to work independently, take initiative and meet deadlines. Candidate must be proficient in Word, Excel and PowerPoint. Candidate must also possess the ability to write and communicate effectively (including excellent spelling, editing and grammar skills). Direct experience in a medical environment/office/ or health care realm desired. Mac usage and experience with Stanford on-line systems are preferred.

To apply online now: https://recruit.trovix.com/jobhostmaster/jobhost/ApplyToJobPostResume.do?action=applyToJobEmail&displayLogo=true&accountId=de85ad313f8598db1c42b567a3df24a00497ba22&jobPostId=lwth3krkwbcrpaixoyybgw2bbf&action=applyToJobEmail

Front Office Admin. (palo alto)

2008-11-20T10:18:57-08:00

Busy Physical Therapy Clinic in Palo Alto is looking for an outgoing, friendly college graduate to work as their Front Office Admin. If you are a problem solver, who enjoys a fast paced environment and is extremely organized, we need you! Duties include answering phones, scheduling patients, filing, preparing and organizing patient files and above all excellent customer service.

Office Assistant VI - MBA Admissions Coordinator (USF / panhandle)

2008-11-20T10:18:48-08:00

Please when applying for this position go to www.usfjobs.com

Job Description:
Under the general supervision and direction of the Associate Director of MBA Admissions, the Office Assistant VI for MBA Admission is responsible for providing administrative support in all recruitment efforts, admissions operations, selection, and enrollment of a high quality national and international class of MBA students.

Essential Job Responsibilities:
The Office Assistant VI for MBA Admission is the day-to-day contact for supporting recruitment efforts, with a focus on efficiency, effectiveness, and the pursuit of excellence. In fulfilling that charge, the Office Assistant VI for MBA Admission will work with the Associate Director of MBA Admissions and other units to ensure the best and highest use of the School's resources. Furthermore, the Office Assistant VI for MBA Admission will ensure that the University's Vision, Mission and Values Statement, and Strategic Initiatives are the foundation of decision-making and action within the MBA admissions process.

-Work independently and within a team on special and ongoing projects to plan, coordinate or advise on projects.
-Acts as a liaison with other departments and outside agencies to facilitate recruitment efforts, admissions operations, selection, and enrollment of MBA students. Includes assisting with the coordination of events such as information sessions, graduate fairs, online chats, applicant interviews, campus visits, yield events, etc)
-Responsible for maintaining marketing/recruitment materials and enrollment management goals in the MBA Programs; evaluating the success of recruitment activities; projecting student trends; admissions, retention and tracking efforts; developing spreadsheet reports through data mining and data analysis.
-Oversee prospect inquiry operations including mailings and keeping count of marketing materials to predict need for additional brochures, postcards, etc.
-Oversee prospect database and coordinate with Web Services to implement email campaigns designed by the Associate Director of MBA Admissions.
-Recruit and counsel prospective MBA students on requirements, policies and procedures of admissions process
- Understands and seeks out new technologies to support applications and student administration.
-Assists in the implementation of all admission/outreach efforts for the MBA programs at the University. Including: attending recruitment fairs, running information sessions, and assisting the Associate Director as needed.
-Provide full range of secretarial services to the MBA Admissions Staff - reception, travel arrangements, processes requisition requests, facilitates all aspects of team meetings, orders supplies, duplicates, etc.
- Assists with ensuring the University mission is carried out through all operational aspects of the MBA Programs.

Other Responsibilities: Other duties as assigned.

Requirements:
Post high school education preferred. At least four years of progressively responsible work experience or related education. One or more years experience in managing/supporting recruitment programs at a university or college preferred; advanced experience working with computer database systems, word processing and spreadsheet software; excellent communication skills; ability to represent the MBA Programs within and outside USF; team-oriented; ability to delegate, train and motivate students and junior level staff; commitment to efficiency, effectiveness, and excellence; dedication to evidence-based decision-making and evaluation; commitment to USF's Mission, Vision and Values.

EEO Policy:
The University of San Francisco is a Jesuit Catholic University founded in 1855 to educate leaders who will fashion a more humane and just world. Candidates should demonstrate a commitment to work in a culturally diverse environment and to contribute to the mission of the University.

USF is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The University provides reasonable accommodations to qualified applicants with disabilities upon request.

Grants Administrator (inner sunset / UCSF)

2008-11-20T09:59:26-08:00

The Grants Administrator will work within the administrative department of the Institute for Neurodegenerative Diseases (IND); the incumbent will be responsible for the coordination and on time submission and renewal of all grants and contracts on behalf of the IND, including fellowships for post doctoral scholars; the majority of grants submitted will be large scale, complex NIH Program Project grants; the applications are lengthy, involve multiple collaborators across the United States, and are the most multifaceted of all NIH grants; each Program Project Grant is worth over 5 million dollars.

Duties will include: defining timelines for assembling and submitting grants; soliciting, collecting and collating the contributions of collaborators from within the laboratory, at UCSF, and outside UCSF; ensuring that all UCSF requirements are met and signatures obtained; ensuring that all UCSF requirements are met and signatures obtained; ensuring that all submissions are in accordance with UCSF and agency requirements; meeting all deadlines; maintaining and updating standard information used in grants such as biosketches and �other support�; communicating with NIH officials and other agencies regarding policy and procedures; identifying potential new sources of support; editing submissions for stylistic consistency, logical organization; rational development, grammar, spelling, and punctuation; utilizing the online submission systems of the University as well as funding agencies; staying informed and updated on all new contract and grant regulations from the University and agencies; assisting with post award follow up (progress reports and timelines); and organizing site visits from funding agencies; additionally, the incumbent will devote about 25% time to post award management which will include basic accounting, tracking grant expenditures, managing grant funds, writing reports as necessary and perform other duties as assigned.

Required Qualifications: BA/BS with a major in a related field (Biology, Psychology, etc.) and three years of experience in administrative analysis or operations research; or an equivalent combination of education and experience; experience with NIH grants; strong editing, writing, and proofreading skills; computer literacy including advanced knowledge of the Microsoft Office Suite (Word, Excel, and Powerpoint); strong organizational skills; excellent verbal and written language skills; experience multitasking and working in a deadline driven environment; be able to lift 25lbs. Note: Fingerprinting and background check required.

Part-time Office Assistant (fremont / union city / newark)

2008-11-20T09:26:27-08:00

Growing �Electrical, HVAC and Alternative Energy Company� looking for part-time office assistant, ASAP. Hours can be flexible but punctuality is a must.

Duties to include, but not limited to:
File receipts and work orders
Create and maintain organized folders for projects
Answer phones politely and professionally and take/relay accurate, detailed messages
Schedule clients and projects, track projects and inspections
General clerical work
Run errands, pick up and deliver parts occasionally

Experience/ Qualifications:
Drug free
HIGHLY ORGANIZED with attention to detail and follow-up
Solid computer skills
Ability to manage and prioritize multiple projects and tasks
Highly self-motivated, energetic and self-directed
Punctual, reliable and professional
Ability to deal with unexpected situations and stress
Ability to take initiative to get tasks done with or without direction
Reliable transportation

You will be needed to work approximately twenty hours a week within an 8-5 time frame. Our work environment is professional but relaxed and we have 2 friendly (bigger) dogs that are here full-time. There is plenty of opportunity here if you are the right candidate and you are willing to work for it and you enjoy working! You will be working directly with the owners and will be given as much responsibility as you can handle. If you do not thrive on work and accomplishment or you are looking for an easy paycheck, this is not the ideal job for you.

Please email, CUT AND PASTE INTO BODY, resume/references.

Administrative Assistant - (richmond / point / annex)

2008-11-20T09:21:34-08:00

Harder Mechanical, founded in 1938, is one of the oldest continuously operating mechanical construction companies in the United States. We are recognized as a leader in high-tech and industrial construction, successfully managing projects throughout the United States. We have been consistently ranked among the top 100 subcontractors by Engineering News Record.

Our field office in Richmond (East San Francisco Bay Area), California has an immediate opening for an administrative assistant. We offer a competitive salary, and comprehensive benefits. Qualified individuals are invited to apply in confidence, include a cover letter, resume, and daytime phone number.

Experience:
Candidates must be self starters with administrative experience preferably in a construction related environment. Excellent organizational, time management, written, verbal and computer skills, MS Office. High School Diploma, Four year (4) degree preferred.

Responsibilities:
Duties include daily payroll data entry, managing the office supplies, and making copies. Additional duties may include supporting the field with material purchases, keeping daily logs current.

For more information about Harder Mechanical, please visit our website www.hardercompanies.com

Please send resumes to dharder@hardermech.com or fax to 503.287.5284 attention to Dustin Harder.

Harder Mechanical is an Equal Opportunity Employer with a strong commitment to a safe and drug-free workplace.

Construction Project Administrator

2008-11-20T09:17:03-08:00

Prestigious East Bay Construction Management company has an immediate opening for full-time Project Administrator for construction of commercial, industrial, and non-profit mid-size projects. The Project Administrator supports the Project Managers in all phases of the construction process from inception through completion, maintains communications and relations with superintendents, subcontractors, vendors, and team members. Company is a hands-on, full-service Construction, Property Management, and Real Estate Development operation that has been in business continuously since 1946. We provide quality construction, management, and development services to our clients who come to us for our ability to bring a project to completion with the highest standards of quality, ethics, and integrity.

Title: Project Administrator
Reports to: Senior Vice President

ADMINISTRATIVE RESPONSIBILITIES:
� Process correspondence and project documents.
� Assist in preparation of Owner and Subcontractor agreements.
� Work with bidders during permit process.
� Generate and maintain project files, filing systems and tools.
� Update and maintain files, project logs and documents.
� Work closely with Accounting Department to review subcontract, change order and insurance issues and invoices.
� Provide administrative support for jobsite offices.

BIDDING RESPONSIBILITIES:
� Assist in subcontractor prequalification.
� Create and distribute construction bid documents.
� Obtain pricing and material data from subcontractors and suppliers.
� Make telephone invitations and follow-up calls to subcontractors.

DISTRIBUTION RESPONSIBILITIES:
� Manage project closeout documentation.
� Prepare documents and packages for distribution by mail, UPS, messenger.
� Receive, process and distribute construction documents.
� Ability to occasionally lift up to 30 lbs.

QUALIFICATION REQUIREMENTS:
� AA or equivalent experience.
� 2-3 years previous construction experience is preferred and will be given high consideration.
� Energetic with ability to work in a fast-paced and open-space environment.
� Organized, thorough, accurate and detail oriented.
� Computer skills: proficient in MS Outlook, Word, and Excel. Experienced in MS Project.
� Ability to assess priorities among multiple projects and project managers.
� Willingness and ability to work with the team as well as independently.
� Enthusiasm and good humor.

Submit resume in Word or as .PDF with cover letter.

Administrative Assistant Part Time with Full Benefits (hayward / castro valley)

2008-11-20T09:10:05-08:00

JOB ANNOUNCEMENT

Administrative Assistant, CommPre (Hayward office)
Part-Time (20 hours/week flexible)
$14-$16/hour, depending on experience
Benefits: Health, Dental, Life Insurance & Retirement
4 Weeks Vacation Per Year

POSITION DESCRIPTION:
Performs all clerical functions to insure efficient operation of the office, publish quarterly newsletter, including formatting, printing, bulk mail, and provide support services for Program Director and Prevention Specialists. The Administrative Assistant should have an interest in prevention, and able to adhere to high work standards, meet deadlines and be accurate in all work assignments. The ideal candidate will be able to work afternoons/early evenings. MUST be able to pass skills test in Publisher, Excel, Access and Word.

PRINCIPAL DUTIES & RESPONSIBILITIES:
� Answer telephone, provide accurate information, direct calls and take messages
� Edit, format, layout and publish quarterly newsletter using Publisher, Word and Access computer programs
� Maintain mailing lists on computer using Access, label preparation and mailings, including bulk mail
� Utilize Word, Excel, Access, PowerPoint, and Publisher to create newsletter, reports, letters, lists, presentation and training materials, and conference materials
� Oversee all administrative functions of multiple projects of 3+ prevention staff members and contractors in Hayward office
� Correspond with a multitude of community residents and agencies
� Track and order supplies for office
� Duplicate materials and obtain bids for printing and other jobs as necessary
� Represent CommPre on agency safety committee
� Participate in CommPre community activities, including Cinco de Mayo, media events and health fairs
� Attend community meetings with staff to record meeting notes
� Maintain all office files, including computer files
� Prepare weekly, quarterly and other written reports as assigned
� Research information as directed by Program Director
� Other duties assigned by the Program Director

MINIMUM QUALIFICATIONS:
� Minimum of two years administrative experience (including computer) working in a project-oriented office juggling various demands and tasks
� Demonstrated proficiency in creating and publishing newsletters
� Excellent computer skills a must, including Word, Excel, Access, PowerPoint, and Publisher
� Excellent verbal communication and writing skills required
� Demonstrated ability to multi-task, take initiative to improve office functioning, attend to deadlines and perform all job responsibilities with accuracy and reliability
� Office equipment knowledge including fax, copy machine, printers, scanner, paper folder, and calculator
� Type 50 wpm

Please submit your resume and cover letter to:
Linda Pratt, M.A. Program Director at:
linda.pratt@hsimail.org

We are a non profit organization

Office Manager - mature, detail-oriented, organized, flexible (redwood city)

2008-11-20T09:04:05-08:00

NOTE: Please write a cover email which briefly explains how your experience meets the job requirements. Please highlight your Quickbooks and/or bookkeeping experience. Attach your resume to your cover email. Due to the high level of responses to Office Manager positions, resumes forwarded without a written email will NOT be considered for interview. Use your email to differentiate yourself and tell us why we should interview you. Thank you.

**************************************

Zuberance (www.zuberance.com) is a recently venture-backed startup. We provide an on-demand platform that enables enterprise customers to turn their best customers into a volunteer sales force. Zuberance�s target market includes any enterprise that sells to consumers or via a channel and since the Zuberance Platform was launched 6 months ago we have signed major contracts and achieved significant revenue

We're looking for a dynamic, high-energy individual to become our Office Manager. The role will encompass 5 key areas;

� Coordinate our finances/books using Quickbooks � requiring diligence and a very firm grasp of bookkeeping and QB
� Manage HR � help with recruiting, employee development, create employee manuals, process payroll, on-board process � requiring sensitivity, compassion and organizational skills
� �Office� management � you will make sure everybody has what they need, the place is neat and organized, we have appropriate supplies, etc. � again requiring strong organizational skills
� Provide administrative support for the executive team � help with schedules, travel plans and putting presentations together � your written English will be beyond compare
� Special projects � events, tradeshows, etc. � anything not covered by the above.

The role reports directly to our VP Business Operations and the ideal candidate will play a central role in keeping the business operations organized, be a central figure to every employee and be a key member of the team. You must have exceptional communication skills, the ability to manage multiple tasks efficiently, excellent judgment; comfortable juggling tasks from the mundane to the more strategic and can work productively in a fast-paced, team-oriented environment with a smile and a sense of humor.

This is a role with limitless possibilities as you will be a key part of the beating heart of Zuberance!

Duties
� Schedule management.
� Making travel arrangements and preparing itineraries.
� Coordinating meetings and group events.
� Proofreading documents.
� Filing.
� Manage all contracts and payment terms with customers.
� Maintaining our finances using Quickbooks.
� Manage customer invoicing/collection and accounts payable.
� Tracking budgets.
� Prepare & track expense reports.
� Generating financial reports.
� Managing HR requirements.
� Coordinating hiring activities and schedules.
� Managing outside recruitment agencies.
� Managing payroll and benefits with suppliers.
� Coordinate contractors.
� Order and manage supplies, computer equipment and other assets.
� Maintain asset register.
� Participating in key projects.
� Interfacing with high level executives both internally and externally in a professional, effective manner.
� Attend staff meetings and track action items.
� Handle highly sensitive, confidential and non-routine information.

Requirements
� 5+ years administrative experience supporting a team in a fast paced, high-tech environment.
� Exceptional communications skills.
� Ability to manage multiple tasks effectively with frequent interruptions and work productively in a fast paced, rapidly growing organization.
� Expert Quickbooks user.
� Proven mastery of Office applications including Word, PowerPoint, Excel and Outlook.
� Knowledge of HR processes.
� Quick thinker with a driven, hands on, make it happen attitude.
� Interest and experience in using technology to improve work efficiency.
� Exceptional written and verbal communication skills.
� Strong organizational skills, detail oriented, and the ability to handle multiple priorities.
� Must be flexible with changing job requirements as the team grows.

Traits:
Openness, Honesty, Enthusiasm, Creativity, Organized, excellent critical-thinking skills, Flexibility�.sense of humor!

Compensation:
Very Competitive + Options + Health + Other benefits!

Location:
We are moving but will likely be in the San Mateo to Palo Alto corridor.
Zuberance is an Equal Employment Opportunity/Affirmative Action Employer

To all recruitment agencies: Zuberance does not accept agency resumes. Zuberance is not responsible for any fees related to unsolicited resumes.

Legal Administrative Assistant (San Francisco,CA)

2008-11-20T01:33:43-08:00

We're in the business of telling great stories and making magic. We produce really cool films, video games and television programming. We create amazing visual effects and sound design. We market, distribute and license our products and services around the world. We're constantly striving to push the envelope.

The Lucas companies include Lucasfilm, Industrial Light & Magic, LucasArts, Lucasfilm Animation, Skywalker Sound, Lucas Licensing and Lucas Online. Our headquarters are in San Francisco's historic Presidio National Park, with other business locations in nearby Marin County as well as in Singapore.

We're looking for the best and the brightest, both in the US and globally. We want people who come to work every day with new ideas. We're an equal opportunity employer – we believe that creating a diverse workplace helps us attract the best talent and foster creativity. Get to know our company and discover what great career opportunities are available here for you.

Summary:
Support attorneys and contract administrators in Business Affairs by providing excellent administrative support and customer service in a fast paced environment. Supports company legal counsel in managing workflow, including project tracking, contract management process, correspondence, meetings, calendar, committee matters, presentations, and preparation for key meetings and events. Key responsibilities are: Screening and prioritizing all incoming phone calls, meeting requests and mail. Managing and organizing projects assigned to attorneys and contract administrators that position supports, including flow of documents, correspondence, files and presentations. Provide word processing support in connection with contracts, agreements, correspondence and other confidential documents.

Assist with various committee responsibilities of attorneys and contract administrators, including scheduling meetings, assisting with related work product for and follow-up from meetings, tracking progress of committee, updating internal Websites (as applicable), etc. Proactively anticipates and identifies needs and concerns of attorneys, contract administrators and disciplines supported and proactively addresses them. Must be aware of activities of the Business & Legal Affairs Department and work to proactively address issues.

Ability to communicate with all levels of executive, management and staff, including high-level entertainment industry clients, vendors and staff, and liaison with other corporate departments.
Assist with all other Business & Legal Affairs Department general administrative functions, including mailings, faxing, document routing, processing of invoices and purchase orders and ordering of necessary supplies for the Business & Legal Affairs department. Assist with overflow work within the department and any special projects as needed.

Demonstrated professionalism and ability to maintain the highest level of confidentiality. Must be customer-focused, innovative, solution-oriented and efficient, with the demonstrated ability to partner with others and build relationships.

Ability to handle many tasks efficiently with a high-level of detail and accuracy within a fast-paced, multi-project, tight deadline environment and have:
excellent communication skills, written and verbal.
excellent organizational and follow through skills.
ability to work well under pressure.

Experience in technology development and/or film production support is a plus.
Must be proficient with the following software; MS Word, MS Excel, Outlook, and PowerPoint.
FileMaker Pro a plus.
College degree and minimum five years secretarial/administrative assistant experience required, preferably within a legal environment.
Ability to type 40 WPM.
Physical Requirements: Ability to lift up to 40 lbs.

To Apply for this position, please CLICK HERE

Contacts Specialist (menlo park)

2008-11-19T23:58:26-08:00

Job Title: Menlo Park, CA- Contacts Specialist - Industry leader with rapid growth
Status: Full time
Location: 1134 Crane St, Menlo Park, CA

You will be a key player on a dynamic team that has created the leading worldwide marketplace for semiconductor equipment. You will have the opportunity to work to directly affect sales and profits and be rewarded accordingly. CAE Online, entering its 25th year of continuous profitability is experiencing strong growth.

Compensation/Benefits:
1. Salary: $50,000-$60,000
2. Excellent annual bonus
3. 401K
4. Health and dental insurance
5. Excellent working environment

Primary responsibilities:
1. Receptionist and operator duties
2. Sharing tasks. General office management which could include: office
upkeep, ordering supplies, some errand running
3. Online Research of industry companies and contacts as possible customers
4. Managing current customer database
5. Developing new customers throughout the world
6. Telephone and email correspondence with customers
7. Assist in development and refinement of administrative systems and customer
communications strategy
8. All activities are supported by sophisticated proprietary systems

Required Qualifications:
1. College graduate or commensurate experience
2. Excellent computer skills
3. Comfortable speaking with customers on the phone and making international
phone calls
4. Self-starter
5. Ability to work independently and prioritize tasks while managing multiple
tasks simultaneously
6. Exacting attention to detail
7. Positive attitude
8. Excellent organizational and oral/written communications skills
9. Professional appearance and demeanor
10. Must be willing to work in a fast paced office environment where everyone
pitches in to accomplish common goals

All inquiries will be kept in the strictest confidence.

Full Time / Part Time Office Clerks (burlingame)

2008-11-19T23:37:46-08:00

Health Exams Inc. A leeder in the medical insurance industry is seeking
full and part time positions in our Burlingame office.
We are currently seeking experienced self-motivated professionals with a
dedicated interest in offering unparalleled level of service to our
customers. Postions are entry level support staff.

Requirements:

Team Player
Strong computer and document scanning skills
Thrive on multitasking
Detail oriented
Have a passion for providing exemplary customer service.
Have a positive, results oriented attitude.
High stress tolerance

Plusses:
Medical Records Experance
Bilingual Mandarin,Cantonese,Vietmaneese

>> Reliable Receptionist Needed << (walnut creek)

2008-11-19T23:19:47-08:00

Production Assistant � Residential Construction (south san francisco)

2008-11-19T21:55:01-08:00

Highly customer service focused residential remodeling company is looking for an outstanding assistant to our Production Manager. Candidate must be exceptionally well organized with prior experience in the construction industry.

If you can answer yes to all the following questions, you may be a candidate for this position:

1. I am highly motivated and a team player
2. I have an excellent knowledge of the materials and terminology used in construction/remodeling.
3. I am an excellent written and oral communicator.
4. I am highly computer oriented.
5. I can demonstrate past experience managing project schedules across multiple, simultaneously running projects.
6. I can lift 50 lbs and am comfortable sourcing, obtaining and delivering materials.
8. I am Drug free, with no criminal record and a clean driving record.

We are looking for a team player who wants to help grow the company.

Only applications with salary requirements will be considered.

AR/AP Clerk (SF bay area)

2008-11-19T18:48:59-08:00

A growing Company is looking for caring people for telecomute.AP/AR Clerk. Free training is available via telephone, internet, and local training centers.

Must have Internet access and be willing to work with other team members. Part-time or full-time available. Daily pay with benefits and direct deposit available.

Scope of responsiblities includes:
Payroll, Bank Reconciliation, generating financial reports, take deliveries and make deliveries on occasion.

Interested applicants should email resume and coverletter to richard.pfinance@gmail.com