Familiarity with standard business concepts, practices and procedures

Operating standard office equipment

Preparing correspondence and various documentation in proper format and proofreading/distributing as assigned

Processing student registrations

Receiving and checking in assignments and conference RSVP’s per the course schedule

Filing correspondence and documents as necessary

Receiving, sorting and distributing incoming mail, preparing outgoing mail and monitoring shipments

Performing other related duties and working on projects as assigned



OTHER RESPONSIBILITIES

Acquiring office equipment and furnishings

Receiving and signing for courier deliveries

Maintaining a safe, clean, well-organized and friendly working environment by routinely checking the security system, recycling, servicing the plants, and keeping lights and air conditioning at appropriate level

Working at conferences and marketing events at off-site facilities as assigned or requested, which includes driving to and from the off-site facilities

Working some Saturdays is required


QUALIFICATIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty identified above. Strong verbal and written communication skills are essential. This job requires attention to detail. The individual must be able to anticipate and immediately communicate problems in performing the essential functions and responsibilities of this job to his or her manager. The individual works under general supervision and relies on instructions and pre-established guidelines to perform the functions of the job. To perform this job successfully, the individual must also rely on experience and judgment to plan and accomplish goals. A certain degree of creativity is required. The individual must have a valid driver’s license and safe driving record.


EDUCATION AND/OR EXPERIENCE

Current enrollment in a college or University, or a two-year associate’s degree is required. Other related experience or training may be acceptable if approved by the Operations Manager. Working knowledge of a Windows network environment and the Microsoft Office suite of products is necessary.


PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to stand, use hands and fingers, reach with hands and arms, talk, and hear. The employee is frequently required to stoop, kneel or crouch. The employee is also required to sit, climb and balance. The employee must be able to lift and or move equipment and supplies weighing 10 pounds, and occasionally lift or move equipment weighing up to 50 pounds. This position requires close vision, depth perception and the visual ability to adjust focus.

While performing these duties, the employee is occasionally exposed to a risk of electronic shock from the set up and configuration of office and conference equipment. The noise level in the work environment is moderate. Reasonable accommodations may be made to enable an individual with disabilities to perform any of the essential duties and responsibilities.
]]> 2008-12-01T10:31:18-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/940606320.html text 2008-12-01T10:31:18-08:00 http://sfbay.craigslist.org/pen/ofc/940559924.html 2008-12-01T10:05:50-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/940559924.html text 2008-12-01T10:05:50-08:00 http://sfbay.craigslist.org/pen/ofc/940506749.html

CEI was founded in 1968 as the first practice in the United States to be dedicated solely to ear and hearing health care. CEI has provided more than 250 million visits for patients with surgical, medical, audiologic, hearing aid, cochlear implant, vestibular, facial nerve disorder, and cranial base disorder needs. Please visit www.calear.com for more information on our fantastic company.


Job Responsibilities:


Register patients, schedule patient appointments using Advanced MD, answer and route calls, explain financial and collection policies to new patients, maintain solid knowledge about all managed care plans, and general front office maintenance. Demonstrate integrity, honesty, and respect when interacting with patients and fellow employees.




Requirements:
*Desire and aptitude to work in a busy, growing company.
*1-3 years experience in a medical office or a hospital in a similar capactity to this position.
*Working knowledge of managed care—overall understanding of HMO’s, PPO’s, and capitation
*Computer literate with keyboard skills
*Familiarity with scheduling and rearranging appointments
*Strong written and verbal communication skills
*Ability to remain calm and focused with all levels of patient interaction
*Excels at handling multiple tasks simultaneously and quickly
*High school diploma
**Medical Assistant Diploma or Medical Office Administrative Diploma a plus!




We offer a competitive salary, and convenient location and parking.




If you are interested in working for a dynamic, growing company that is a leader in clinical outcomes and values compassionate care, we welcome your interest.


Please send your resume to:

hr@calear.com
fax: 650-617-2266
phone: 650-617-2276




]]> 2008-12-01T09:36:46-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/940506749.html text 2008-12-01T09:36:46-08:00 http://sfbay.craigslist.org/pen/ofc/939966405.html -Applicant must have dental/medical front office experience for at least two years and be able to: organize and maintain office records, process claims, schedule appointments, and daily postings.
-Good telephone skills are essential.
-Must have excellent computer and typing skills, Mac/Microsoft Word etc.
-Must provide resume and reference before interview.
-Fax resume to (650)327-0103 or email to koumjiandds@gmail.com with day time or cell phone contact number.
*Principal only, recruiters please don't contact this job poster.
*Please do not contact job poster about other services, products, or commercial interests.
]]> 2008-11-30T20:51:16-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/939966405.html text 2008-11-30T20:51:16-08:00 http://sfbay.craigslist.org/pen/ofc/938792279.html
PROFESSIONAL, POLISHED, EDUCATED, SOFT SPOKEN, SWEET SPIRITED NANNY/Personal Assistant for a multi-staffed, formal household in Portola Valley. Only Mary Poppins style please.

Requirements:

College degree a must. Preferable early childhood education major. A former teacher, or assistant teacher of a local school would be excellent. Or, former Nurse or paramedic degree. English native speaker.

Excellent driving record and US Passport. Available to travel. Preferably computer literate. Needs to be flexible with a can-do attitude. Long working hours required.

Experienced, young, dynamic, soft-spoken Mary Poppins type who is sweet, playful, responsible, and energetic. She should be able to follow instructions from the parents, and pay excellent attention to detail.

Safety and well-being of the children are the top priority.

Trustline registered preferred. Complete background check will be done before hiring.
EXCELLENT references and verifiable information.
All Immunizations will be required
Excellent HYGIENE A MUST.

Offer
$50,000 - $75,000+. Paid Hourly, for worked time $20-$25 Hourly equivalent to be negotiated. Health insurance, Long term opportunity. Future salary raises.

Live-in opportunity in a private cottage could be available for the right person.

Our two children,
4 year old happy, playful, very active, boyish boy, sweet, sensitive.
1 ½ year old baby girl, active, curious, sweet, and happy.

We would like the right candidate to do a paid trial period for a couple of weeks before a formal offer. During this time we will evaluate the fit of the candidate within this formal household. During the trial period there will be limited interaction with the children. Activities will include home/office tasks, grocery shopping, on line shopping, errands and office activities depending on the candidate’s background/desires.

Job Description As a Nanny:

Professional, reserved relationship with the parents/employers.

Responsibilities include everything pertaining to the children, including driving, playing, dressing, feeding, light cooking, meal preparation, dishes and laundry/ironing.

When parents are involved with the children, nanny will do home/office tasks, grocery shopping, and errands

Needs to act very well under constant supervision, mom works from home and will provide instructions to be followed. Must also take her own initiative to work with the same standards under no supervision.
This job requires long hours, and therefore is not suitable for someone who desires a part time job.

1 to 2 Weekdays OFF, and 1 Weekend day Off, Long hours required. Once a week required to work an evening while parents go out for dinner. Schedule could change. We need flexibility. Once a week candidate would be expected to stay overnight, so parents can go out or be off duty.

Please, only serious and LONG TERM candidates need apply. We are looking for someone with at least a 2-year commitment.


Job Description as a Personal Assistant (priority is the Nanny Qualifications)

•Various errands – grocery shopping, gift buying, returning items
• Internet research, buying on-line, bill paying
•Event Coordination -- small parties
•Photo-coping, wrapping presents, etc.

Requirements:
•2 or 4 year college degree a must.
•Excellent driving record and own car.
•Able to buy on-line items.
•Professional appearance.
•Extremely well-mannered and soft-spoken.
•Good disposition, respectful, evenly tempered and calm.
•Must be able to follow precise directions (in some cases) and also, must be able to work without much direction (depending on the situation).
•Experience working in situations that require confidentiality.
•Excellent business references required.
•Must be able to do a one week trial period before being offered a permanent position.
•Must live within 30 minutes of Portola Valley.
•Please send a short cover letter and resume, describing why you are suitable for this job.
•Please indicate how your driving record is.
•If you know your personality type in the Myers Briggs test please let us know.
•If possible, Please email a photo as well to sandythe99@yahoo.com
]]> 2008-11-29T21:51:32-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/938792279.html text 2008-11-29T21:51:32-08:00 http://sfbay.craigslist.org/pen/ofc/937745074.html
We are looking for a skilled Office Personnel with a high level of professionalism to perform general secretarial duties and simple accounting tasks, in addition to working as a production assistant of the managing partner on live musical events and other performing arts shows.

The duties and responsibilities of an Office Personnel may include but not limited to the following simple Accounting tasks:
1. Responsible for collecting/gathering all end-of-day (EOD) reports from the Cashiers, compares machine-generated information with the actual receipts (credit/debit card receipts and cash receipts) and performs cash count.
2. Responsible for gathering and summarizing the employee attendance for Paychex use.
3. The OP will keep the inventory reports in the file for the Bookeeper to record in QuickBooks.

Other tasks include
1.Answer phones and direct callers to appropriate staff
2.Take reservations for our four outlets and events over the phone and through a website
3.Assisting the manager with shows, coordinating communications with performers, producers, artists, sponsors, etc.
4.Marketing in house productions, assisitng with other production related activities.

Qualifications
•Ability to consistently provide a warm, welcoming and helpful approach with customers, artists and co-workers
•Strong organizational skills and attention to detail
•Strong writing and editing skills
•Strong computer skills - Word, Excel
•Ability to work alone or as part of a small office team
•Ability to follow through on requests and longer term projects
•Flexibility and adaptability to changing office needs
•Experience in customer service
•Ability to take initiative in problem solving
•College level but BA/BS degree preferred and experience working in an office or production houses
*Valid California driver's license
*Bi-lingual a plus. (Spanish, Tagalog, etc.)

you will enjoy working with us !!!

Pls. send resume ASAP at brentwoodlodge@gmail.com



]]> 2008-11-29T04:43:46-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/937745074.html text 2008-11-29T04:43:46-08:00 http://sfbay.craigslist.org/pen/ofc/937427972.html Must be VERY organized, neat printing, detail oriented person, productive and efficient.
Legal experience a plus
]]> 2008-11-28T17:23:29-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/937427972.html text 2008-11-28T17:23:29-08:00 http://sfbay.craigslist.org/pen/ofc/936309700.html
Skills needed for this position include:

--Ability to consistently provide a warm, welcoming and helpful approach with clients, maintain confidentiality and discretion, and screen out distractions.
--Strong organizational skills, consistency and attention to detail, especially in maintenance of database, backup and hard files.
--Strong computer skills, including Word, Excel, Wordperfect desireable.
--Act as jack or jill of all trades - this is a small office, your goal is to let me focus on work.
--Ability to efficiently process routine correspondence with court clerks, county recorders/tax collectors and clients.
--Ability to take initiative in problem solving while working collaboratively.
--Flexibility and adaptability to changing office needs.

Personally, I am involved with several progressive non-profits, charities and political causes from time to time. You would work with me to facilitate communication and administrative tasks so that I can focus on work.

Please provide resume with references.]]> 2008-11-27T15:55:08-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/936309700.html text 2008-11-27T15:55:08-08:00 http://sfbay.craigslist.org/pen/ofc/935462671.html We are a privately held small company in South San Francisco seeking experienced individuals to work in our office.

The Payroll Administrator is responsible for all payroll functions. He/she will require accountability to both finance and human resource departments.


ESSENTIAL DUTIES:

1. Maintains timesheets, and payroll system;

2. Responsible for balancing & submitting payroll runs,

3. Responsible for producing federal, state and local tax payments;

4. Answers employee questions and assists with completion of vacation/days off request;

5. Sorts and collects incoming mail/faxes for payroll department

6. Assists in answering incoming calls and front office coverage

7. Performs other administrative duties as assigned

REQUIRED SKILLS/QUALIFICATIONS:

1. Exceptional people skills;

2. Must have at least 2 years of Payroll experience

3. Ability to exercise good judgment, perform work effectively and cooperatively.

4. Advanced computer skills (Word, Excel); ADP/E-Time a plus!

5. Must be able to pass all pre-employment screening


We offer great benefits, including medical, dental, vacation, holiday pay, & 401(k).




Apply: Send resume to resources08@rocketmail.com
]]> 2008-11-26T14:20:11-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/935462671.html text 2008-11-26T14:20:11-08:00 http://sfbay.craigslist.org/pen/ofc/935236540.html
Responsibilities:
-Interface directly with important clients.
-Provide time-sensitive information to all office visitors.
-Oversee all preparations for large-scale meetings.
-Prepare meeting agendas and update presentation files.
-Assist with special assignments as needed.

Qualifications:
-2-3+ years of strong experience supporting a busy office.
-College degree is preferred.
-Superior organizational and multitasking abilities.
-Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Paid medical, dental, and vision benefits included. For immediate consideration, submit your resume in Word format with “Receptionist/Office Administrator” in the subject line.

]]> 2008-11-26T11:23:36-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/935236540.html text 2008-11-26T11:23:36-08:00 http://sfbay.craigslist.org/pen/ofc/935175428.html JOB CODE: L365-710-10

Live365, Inc. is seeking an energetic, happy, detail-oriented Administrative Assistant / Receptionist. The candidate must be professional and have excellent communication skills. In addition, the Administrative Assistant / Receptionist will be the first person to greet any guests to Live365, Inc. as well as answer all general calls and therefore, must have a friendly demeanor and attitude.

Responsibilities:
• Front desk support, including answering and directing all incoming calls and greeting all visitors
• Office Administration:
o Schedule conference room
o Assure the professional, neat and presentable look of the office
o Process all incoming and outgoing mails/package
o Order overall office supplies, including ordering food for the company and events
• Executive Administration support
o Arrange meetings
o Manage contacts
o Coordinate travel arrangements and process expense reports

Qualifications:
• Bilingual (English and Mandarin) a MUST
• Excellent verbal and written communication skills
• Proficient computer skills in using MS Office – Word, Excel, PowerPoint, Outlook – and the Internet
• Ability to quickly solve problems and a fast learner
• Ability to prioritize and manage multiple tasks in dynamic environment
• Ability to work independently, as well as cooperatively
• Well-developed interpersonal skills
• Effective follow-up, deadline focused
• Detail-oriented with high degree of accuracy
• Must have prior administrative support experience. Executive administrative experience preferred
• B.A. or B.S. preferred but not required.

Benefits:
• Full Health, Dental and Vision Insurance
• 401(k)
• 15 days of Personal Time Off
• 10 paid Holidays

Please email resumes to jobs@live365.com or fax to (650) 345-7497. Please include job code L365-710-105 in the subject line of your email or fax cover letter.
]]> 2008-11-26T10:41:26-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/935175428.html text 2008-11-26T10:41:26-08:00 http://sfbay.craigslist.org/pen/ofc/935108156.html 2008-11-26T09:55:18-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/935108156.html text 2008-11-26T09:55:18-08:00 http://sfbay.craigslist.org/pen/ofc/934297436.html


We are looking for a motivated, dependable, multi-tasking, compassionate, detail oriented person that enjoys working as part of a team and can function well in a fast-paced, sometimes stressful environment. Must have outstanding customer service skills, with the ability to successfully oversee and manage flow of incoming and outgoing clients and patients. Experience with animals and basic knowledge of veterinary terminology preferred. Job duties include answering multi-line phones, scheduling appointments, greeting clients and their pets, entering information and conducting transactions using the Cornerstone Computer Software, managing patient files, and providing information regarding special diets, products and services.



Our full-time benefit package includes medical, dental, vision, vacation, and personal pet care discounts.





San Mateo Animal Hospital is open:
Monday 7 AM to 8 PM
Tuesday through Friday 7 AM to 6 PM
Saturday 8 AM to 5 PM
Sunday 9 AM to 2 PM




Please email your resume with a cover letter, Attention Jayme . 650.345.1655
]]> 2008-11-25T15:57:38-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/934297436.html text 2008-11-25T15:57:38-08:00 http://sfbay.craigslist.org/pen/ofc/934213898.html
Qualifications:
-8-10 years of C-level support experience.
-Excellent written and verbal communication skills.
-Demonstrate a professional attitude and a strong work ethic.
-Meticulous attention to detail and outstanding time management skills.
-Strong proficiency in all Microsoft Office applications.

This position comes with an exceptional compensation package, stock options, and full paid medical, dental, and vision benefits. To apply for this incredible opportunity, submit your resume in Word format with “Executive Assistant” in the subject heading.
]]> 2008-11-25T14:50:40-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/934213898.html text 2008-11-25T14:50:40-08:00 http://sfbay.craigslist.org/pen/ofc/933344017.html
ESFAC'E (www.esface.com): Education and Service through Fashion Athletics Community event and Entertainment

As we continue to grow, we are in need of some one who can help us handle organizational/admin duties to keep our office together and organization at a good standard.

Part time to start out, this means 10-15 hours/week. Very flexible.

Must be at least part-time college student or college degree. Great for a college student who want a great resume builder, fun experience and flexible side job.

There will be slow times and fast times but there will always be projects to work on, you must be open and should be capable of, but not limited to, the following:

-working in a fun, vibrant, young, entrepreneurial environment

-acting as personal assistant to the current President.

-data entry

-handling travel logistics

-filing

-running errands in the area

-assisting in production of our clothing

-managing inventory (for online store)

-online order fulfillment

-online mktg (myspace/facebook, etc.)


See www.esface.com to get a sense of our company.

offices based in San Carlos right off of the 101 Holly St Exit.

Clothes that make you wanna move; A company always on the move; and a culture that sparks the movement.


stay positive. stay fresh. stay esface]]> 2008-11-25T02:53:58-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/933344017.html text 2008-11-25T02:53:58-08:00 http://sfbay.craigslist.org/pen/ofc/933065185.html
Career Executive Assistant needed to assist Managing Partner of a successful investment firm.

Will be responsible for high level administrative support of this busy executive. Must have the talent of staying two steps ahead and anticipating needs. This is a small office and the Managing Partner is looking for someone who enjoys the EA role and has chosen it as their career. He is looking for a partner who is a professional and is interested in a long term commitment.

Responsibilities:
-Heavy calendaring (business and personal)
-Interaction with investors, clients and VIPs
-Preparation of Annual Meeting and other events
-Represent Executive to internal and external business contacts
-Screen incoming calls and correspondence and respond independently when possible
-Manage the day-to-day work flow as well as possess strong communication skills to interface with all levels of staff

Requirements:
-6-10 years experience supporting a very high level executive
-MSOffice skills and technologically savvy (including ability to edit PowerPoint presentations)
-A business mind and one who sees the big picture
-A positive, upbeat personality
-An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to his success and the success of the company.
-A high level of discretion and confidentiality for both business and personal affairs
-Good judgment, strong common sense and excellent attention to detail
-Financial services experience strongly desired

This is a great position for a Career Executive Assistant who wants to partner with an executive in a long term position!

Salary $90-120k depending on experience
Strong benefits -- expense fully covered $100%]]> 2008-11-24T18:32:20-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/933065185.html text 2008-11-24T18:32:20-08:00 http://sfbay.craigslist.org/pen/ofc/933026697.html
Patience and sense of humor is essential.

Duties include screening calls, scheduling appointments, proof reading documents, maintaining client and workflow database, maintaining client files, handling mail, maintaining and updating legal library, ordering supplies, managing office administration.

BA/BS degree is required. Salary DOE. No application considered without specific salary requirement and recent salary history.
Fax Resumes to: (650) 864-9320.
Email: lawoffice@besson-yarbrough.com]]> 2008-11-24T18:00:16-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/933026697.html text 2008-11-24T18:00:16-08:00 http://sfbay.craigslist.org/pen/ofc/932994640.html
* Administrative experience in high-level, detail-oriented professional services environment, such as accounting, finance, law or medical is desired.

* Applicant must have proficiency in the mainstream computer software programs such as Excel and Word, along with the capability to learn our proprietary programs.

* Undergraduate college degree is required.

Qualified candidates should email their resume to the address above. Thank you.
]]> 2008-11-24T17:34:24-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/932994640.html text 2008-11-24T17:34:24-08:00 http://sfbay.craigslist.org/pen/ofc/932821176.html
Qualifications:
-3-4+ years of fast-paced executive support experience.
-College degree is preferred.
-Outstanding written, verbal, and interpersonal communication skills.
-Proven enthusiasm and self-motivation with a team player mentality.

This position comes with a competitive compensation package as well as full paid medical, dental, and vision benefits. Please submit your resume in Word format with “Office Manager/Executive Assistant” in the subject heading.
]]> 2008-11-24T15:22:39-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/932821176.html text 2008-11-24T15:22:39-08:00 http://sfbay.craigslist.org/pen/ofc/932769045.html The ideal candidate is highly proficient in Microsoft Word, Outlook, Excel, PowerPoint.

Qualifications:
-Min 2 years work experience in professional work environment.
-College degree preferred.
-Meticulous attention to detail.
-Great organizational skills.

Please submit your resume.]]> 2008-11-24T14:45:40-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/932769045.html text 2008-11-24T14:45:40-08:00 http://sfbay.craigslist.org/pen/ofc/932571290.html
We are seeking a personable, confident, bright and organized Executive Recruiting Assistant to assist the agency Owners, full time, Monday through Friday, between the hours of 8:30 a.m. and 5:00 p.m. The ideal candidate will be professional in appearance and demeanor, will have excellent interpersonal skills, strong writing skills, strong typing skills and the ability to efficiently manage multiple tasks in a fast paced environment.

The Executive Recruiting Assistant is a key position in our office and is vital to the success of our business. The duties include effectively identifying and screening qualified nanny applicants via job postings and phone interviews, scheduling appointments, composing resumes and conducting timely and thorough background checks for each candidate. The Executive Recruiting Assistant also serves as the first point of contact for the agency in answering phone calls and greeting candidates and clients in the office. Additional duties include general office support, ordering supplies, assisting with website updates, and special projects as needed.

Job Duties:
* Screen Nanny candidates
* Schedule interviews
* Perform reference checks
* Write resumes
* Recruit candidates via attending job fairs/posting job ads online
* General office support
* Answer phones

Qualifications Required:
* Must have 2+ years of Administrative Assistant or related experience
* College degree
* Exceptional written and verbal communication skills
* Strong typing skills are a MUST - 50 wpm+
* Computer literate (office operates on a Mac system)
* A background in Recruiting/Staffing is a plus!

Compensation: $40k annually depending on experience. Benefits include paid sick days, vacation days and holidays. Employees are also eligible for medical and retirement benefits.

In order to be considered for the position, we require that you submit your *resume* along with a **letter of introduction** letting us know a bit about you, your skill set, your current situation and your salary requirements. You may email your resume and letter of introduction to info@spnannies.com or fax it to (650) 462-4585. If you reply by e-mail, please type "Executive Assistant" into the subject line. All qualified candidates will be contacted.

We look forward to meeting you! ]]> 2008-11-24T12:38:41-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/932571290.html text 2008-11-24T12:38:41-08:00 http://sfbay.craigslist.org/pen/ofc/932433980.html
A busy family in Atherton needs a sharp, quick, very organized, experienced (10 years or more) & highly competent professional to help manage their households, personal & business affairs (preferably with experience working for C level executives).

Responsibilities include, but are not limited to:
• Heavy scheduling & calendaring of personal/business and social events, including schedules & events for 2 young children.
• Make travel arrangements, conduct research re online orders/arrangements and other topics as requested.
• Personal shopping, errands, & online purchases.
• Office work, mail processing and records management.
• Coordinate w/ household chef re meal planning.
• Track subscriptions & memberships.
• Assist with business affairs as needed.
• Be the primary liaison with the Estate Manager (EM). Assist EM as needed.

You must be a strong communicator with exceptional organizational skills and the ability to multi-task, juggle multiple priorities and determine what is important. The ideal candidate thinks three steps ahead, taking care of potential problems before they occur. He/she is detail oriented, efficient, independent, proficient in PC or Mac, Outlook/Word/Excel, has some flexibility of hours and exudes a professional, friendly demeanor. Being comfortable with children is a must. We’re also looking for someone who’s committed to being with us long term. This is a full-time position.

If you have a positive take charge attitude and can maintain order and efficiency in an evolving, busy, complex household, this may be the place for you!

To apply, send cover letter & resume in Word format with “Assistant Job Position” in the subject line. Please indicate:
• How much experience you have working with the Mac platform (we are currently transitioning to Macs).
• Your salary and benefits requirements.




]]> 2008-11-24T11:19:36-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/932433980.html text 2008-11-24T11:19:36-08:00 http://sfbay.craigslist.org/pen/ofc/932294808.html
Required Skills:
* Organized
* Detail Oriented
* Comfortable using Microsoft Office Suite
* Able to function independantly
* Goal Oriented
* Motivated and driven to succeed
* Great people skills

Skills that make you stand out as a candidate:
* Bilingual
* Past or current Farmers Insurance/dashboard experience
* Active CA insurance license

Our compensation package will be discussed in detail with candidates chosen to interview with us, but will include opportunities for bonuses, benefits and the potential to earn upwards of $50k per year.

Please forward all resumes directly to District Manager Clark Fisher's attention: cfisher@farmersagent.com

We look forward to hearing from you soon!]]> 2008-11-24T10:02:14-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/932294808.html text 2008-11-24T10:02:14-08:00 http://sfbay.craigslist.org/pen/ofc/932291589.html ENTRY LEVEL WANTED

Our immediate growth requires us to train inexperienced people. Fashion Company is looking for individuals with good people skills, who are fun, youthful, career-minded, go-getters.
Possible advancement into management for the right person. All positions are F/T. Learn all areas of company, including:

-- Distribution/Order Filling
-- Sales & Promotional Marketing
-- Office/Administrative Procedures
-- Manager Training (earn while you learn)

Call Betty for an immediate interview @ (650) 204-9135



]]> 2008-11-24T10:00:26-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/932291589.html text 2008-11-24T10:00:26-08:00 http://sfbay.craigslist.org/pen/ofc/930094074.html -You must be experienced
-You must have general office, computer, and filing skills
-The job consists of mostly typing, filing, organizing, answering phone calls and responding to letters.
-Some knowledge of bookkeeping is necessary.
-You must have good references.
Please email or fax me your resume. My fax number is (650)579-7749]]> 2008-11-22T13:29:44-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/930094074.html text 2008-11-22T13:29:44-08:00 http://sfbay.craigslist.org/pen/ofc/929049626.html
Qualifications:
-2-5+ years of executive support experience.
-College degree preferred.
-High aptitude for organization and meticulous attention to detail.
-Proficiency in Microsoft Word, Outlook, and Excel.

Interested applicants should submit their resume in Word format with “Receptionist” in the subject line.
]]> 2008-11-21T16:57:56-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/929049626.html text 2008-11-21T16:57:56-08:00 http://sfbay.craigslist.org/pen/ofc/929044951.html
POSITION SUMMARY: Provide diversified administrative / secretarial support for a manager partner including preparation of correspondence, graphs and slides; meeting and calendar management; arrangement of travel schedules; and special projects as assigned.

RESPONSIBILITIES & DUTIES: · Receive, screen, and route all incoming telephone calls, mail, publications, and correspondence. · Coordinate calendars and schedule meetings. Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. · Communicate agendas and respond to calendar changes as needed. · Act as an interface for clients and all levels of staff · Coordinate all travel arrangements with Travel and outside agencies including air, hotel, ground transportation, meal reservations as business needs and personal preferences dictate. · Type and proof correspondence including letters, memos, documents, graphs, and reports as requested or as circumstances dictate. Produce computer graphics for client presentations. · Partner with another designated Executive Assistant to provide phone coverage, work sharing, and general team support. · Perform other related duties as requested or as responsibilities dictate.

QUALIFICATIONS and REQUIREMENTS · Bachelor's degree in Liberal Arts, related field, or an equivalent combination of education, training and experience is required. · A minimum of two-years experience in providing direct administrative support at the executive levels is required. Three years is preferred. · Outstanding written and verbal communication skills are required as is the ability to work both independently and as an integral member of various teams is required. · Strong organizational skills and detail-orientation is necessary. · Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information is required. · Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, PowerPoint is required. Thank you for your interest in this opportunity. To apply for this position click the following link:

Already Resisted: http://office.pstaffing.com:8085/QuickSearch/default.asp?subpage=ApplyVac&vacRef=16212

New to Premier Staffing: http://office.pstaffing.com:8085/CandRegistration/ ]]> 2008-11-21T16:53:48-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/929044951.html text 2008-11-21T16:53:48-08:00 http://sfbay.craigslist.org/pen/ofc/928981642.html
Jones Lang LaSalle is a financial and professional services firm specializing in real estate services and investment management. We have more than 30,000 people in 700 cities and in 60 countries serving the local, regional and global real estate needs of clients, growing our company in the process. We attract, develop and reward the best, and most diverse, people in our industry, challenging them to develop enduring client relationships built on quality service, collaboration and trust. If you would like to be a part of this amazing team, please review the job description below for the Receptionist/Junior Admin position in our Silicon Valley office.

Principle responsibilities include, but are not limited to the following:

•Be the point of first contact for all visitors and clients
•Direct all telephone traffic
•Responsible for tidiness of break room, conference room, and reception area
•Responsible for stocking the break room and workroom supplies
•Reserve the conference room as requested
•Run Costar reports and do market surveys when required
•Schedule appointments and coordinate travel arrangements
•Order all office supplies/signage for client buildings as needed
•Process building service requests
•Process and check expense reports
•Distribute Mail and Packages
•Update Associated Silicon Valley Business Issues (ASVB) cards for brokers
•Troubleshoot office/phone equipment problems

Qualifications include:

•Two (2) year degree or equivalent business experience preferred but not required
•Minimum 1-2 years administrative experience, preferably in commercial real estate
•Strong ability to multi-task with multiple projects and deadlines in a “high volume” work environment
•Strong verbal/ written communication skills and professional appearance at all times is a must
•Advanced working knowledge of Microsoft Word, Excel, Power Point, and Internet programs
•Must be able to work independently; take initiative to get things done with little supervision

Interested parties should submit their resumes with cover letter and salary requirements.

Resumes submitted without a cover letter and salary requirements will not be considered.

]]> 2008-11-21T15:58:05-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/928981642.html text 2008-11-21T15:58:05-08:00 http://sfbay.craigslist.org/pen/ofc/928947995.html
We are the online division of an academic publishing company and are
looking for a superior candidate to provide administrative assistance
to our operations manager. Duties will include general
administrative/clerical and project-based work. This job requires
excellent communication and organizational skills. Your primary
responsibility will be direct assistance to our operations manager,
working to create a solid team to support our customers and outside
sales agents.

Primary Responsibilities

1. Compile and distribute weekly, monthly, quarterly and annual
reports and statistics on operational activity across two divisions.
2. Update meeting notes and chase delegated tasks.
3. Respond to trial request inquiries, set-up accounts and track
activity during the trial timeline.
4. Respond to other information or assistance requests during
manager's absence, communicate these to other parties as necessary and
ensure that follow-up is completed.
5. Arrange and follow-up on shipping of marketing materials to foreign
sales groups.
6. Maintain travel calendar.
7. Maintain customer databases.
8. Update procedures manuals.
9. Assist in the development of new procedures and reports.
10. Conduct online research.
11. Other tasks as requested.

Qualifications / Requirements
1. 1-2 years experience with administrative assistance or customer
service in an office setting is required.
2. Proficiency with Microsoft Office applications.
3. Mac computer experience.

Personal Qualifications:
1. Be reliable and meticulous.
2. Be able to work independently and be able to meet deadlines and
organize your own work schedule based on overall team priorities.
3. Demonstrate very professional written and verbal communication skills.
4. Unafraid to reach out to customers and other employees to improve
our services and communicate ideas.

This job is ideal for someone who is going to school part-time. We may
be able to provide full-time employment during the summer or school
breaks, but for most of the year the hours will be part-time during
the regular workday (8am-6pm), allocated for 20 hours per week.
Scheduling is flexible within a week, but must be maintained
week-to-week.

Compensation:
Competitive hourly wage and a casual work environment. No benefits are
available to part-time employees.

Please submit your resume and cover letter to jobs@ieonline.com and
use code "IEO-ASST" in your subject line.]]> 2008-11-21T15:30:56-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/928947995.html text 2008-11-21T15:30:56-08:00 http://sfbay.craigslist.org/pen/ofc/928672673.html
Provide administrative support:
Answer phones
provide customer service
process registrations
record journal entry for purchase orders and requisitions
assist in the preparation of marketing materials.


Desired Skills:
Some computer skills (MS Word and Excel)
Some knowledge of accounting
Strong verbal and written communication skills

Please send resume.

]]> 2008-11-21T12:27:20-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/928672673.html text 2008-11-21T12:27:20-08:00 http://sfbay.craigslist.org/pen/ofc/928645626.html
This is position is responsible for chart auditing, correspondence, patient release of information, documentation completion and maintaining associated logs and records in accordance with all established policies and procedures. In addition, the medical records clerk will be responsible to locate, retrieve and provide patient medical records requested by provider(s) in a timely manner in accordance with all established policies and procedures.

Coastside Family Medical Center
225 S. Cabrillo Hwy. Suite 100-A
Half Moon Bay CA, 94019

Fax# 650/726-9317]]> 2008-11-21T12:11:04-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/928645626.html text 2008-11-21T12:11:04-08:00 http://sfbay.craigslist.org/pen/ofc/927661612.html
Qualifications:
-Excellent written and verbal communication skills.
-Enthusiastic and self-motivated with a team player mentality.
-Must have expert knowledge of Microsoft Office applications.
-High aptitude for organization and strong attention to detail.

This position offers full paid medical, dental, and vision benefits. For immediate consideration, submit your resume in Word format with “Executive Assistant” in the subject line.
]]> 2008-11-20T16:43:08-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/927661612.html text 2008-11-20T16:43:08-08:00 http://sfbay.craigslist.org/pen/ofc/927528167.html AGENDA ADMINISTRATOR - SAN MATEO COUNTY
$4,727 - $5,909/month

San Mateo County is seeking an experienced, dynamic administrator to oversee the development of agendas for the County's Board of Supervisors which includes preparing, distributing, posting and documenting the agendas and attending and recording the proceedings of all meetings for the Board of Supervisors. The Agenda Administrator will also provide complex administrative support to the Board and secretarial services to various committee members appointed by the Board.

Requires at least two years of experience performing highly responsible administrative tasks and services for an executive board or commission. Government experience is preferred.

Application deadline: December 1, 2008

To view the job description and to apply online, visit our web site: www.co.sanmateo.ca.us or contact our employment office at (650) 363-4343 to obtain an employment application packet. A resume will not be accepted as a substitute for our application. EOE







]]> 2008-11-20T14:57:26-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/927528167.html text 2008-11-20T14:57:26-08:00 http://sfbay.craigslist.org/pen/ofc/927213015.html
Required software skills: MS Office (Word, Publisher, Excel, Outlook and Powerpoint)

Required hardware skills: Computer, copier, fax, phone

Responsibilities: Manage electronic and paper filing; maintain office equipment; manage database; order office supplies; format and reproduce newletters, worship bulletins and reports; handle master calendar, facility use
and key distribution; support volunteers; assist with answering the phone and greeting visitors.

Preferred skills: Spanish language ability; website management, written communication, knowledge of MS Access.


]]> 2008-11-20T11:29:54-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/927213015.html text 2008-11-20T11:29:54-08:00 http://sfbay.craigslist.org/pen/ofc/927196239.html

Temporary Floater Receptionist/PBX Operator

The Telecommunications Department has an immediate need for a Temporary Floater Receptionist/PBX Operator for a 3 month assignment. You will greet clients, handle a heavy volume of calls, schedule conference rooms and assist with other clerical duties as assigned. The ideal candidate will have general office experience, exceptional judgment and superior interpersonal, organization and written verbal communication skills. PBX experience a plus. PC proficiency a must.

We offer a highly competitive salary. Please click here to apply for this position. Visit our website at www.wsgr.com. Equal Opportunity Employer.
]]> 2008-11-20T11:19:39-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/927196239.html text 2008-11-20T11:19:39-08:00 http://sfbay.craigslist.org/pen/ofc/927154241.html
Please send your resume to info@insearchsf.com or fax to 415-616-4070.
When you respond please put your first and last name in the SUBJECT.
Example: John Smith.]]> 2008-11-20T10:54:56-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/927154241.html text 2008-11-20T10:54:56-08:00 http://sfbay.craigslist.org/pen/ofc/927102130.html
Job ID 32169
Job Location: Stanford Hospital
Job Category Administration
Salary 1A4

The Department of Radiology seeks an Administrative Associate to provide a full range of administrative duties for the Division of Interventional Radiology. The position reports to the Section Administrator and is responsible for supporting at least four faculty members, research nurse, and the CVIR Fellowship Program Director. Duties include but are not limited to: Coordinating the CVIR Fellowship Program: scheduling interviews and distribution of materials, processing application request and maintaining the applicant database. Will plan and execute quarterly meetings for the Bay Area Interventional Radiology Club and Morbidity and Mortality Conference for CVIR Fellows including promoting of events, scheduling of locations and organizing the catering. General clerical duties including: filing, answering phones, scheduling meetings and conference rooms, department travel, and other administrative support to the section faculty and Administrator The candidate will be responsible for purchasing/requisitions/compliance and processing of on-line reimbursements. Compile and distribute monthly annual call schedule for all CVIR physicians.


EXPERIENCE: Minimum of three years' related experience required. Two year business or technical degree desired. Candidate must possess exceptional organizational skills (including multi-tasking and being detailed-oriented), good judgment, flexibility and the ability to work independently, take initiative and meet deadlines. Candidate must be proficient in Word, Excel and PowerPoint. Candidate must also possess the ability to write and communicate effectively (including excellent spelling, editing and grammar skills). Direct experience in a medical environment/office/ or health care realm desired. Mac usage and experience with Stanford on-line systems are preferred.

To apply online now: https://recruit.trovix.com/jobhostmaster/jobhost/ApplyToJobPostResume.do?action=applyToJobEmail&displayLogo=true&accountId=de85ad313f8598db1c42b567a3df24a00497ba22&jobPostId=lwth3krkwbcrpaixoyybgw2bbf&action=applyToJobEmail ]]> 2008-11-20T10:24:11-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/927102130.html text 2008-11-20T10:24:11-08:00 http://sfbay.craigslist.org/pen/ofc/927093353.html 2008-11-20T10:18:57-08:00 en-us Copyright © 2008 craigslist, inc. http://sfbay.craigslist.org/pen/ofc/927093353.html text 2008-11-20T10:18:57-08:00 http://sfbay.craigslist.org/pen/ofc/926970274.html
**************************************

Zuberance (www.zuberance.com) is a recently venture-backed startup. We provide an on-demand platform that enables enterprise customers to turn their best customers into a volunteer sales force. Zuberance’s target market includes any enterprise that sells to consumers or via a channel and since the Zuberance Platform was launched 6 months ago we have signed major contracts and achieved significant revenue

We're looking for a dynamic, high-energy individual to become our Office Manager. The role will encompass 5 key areas;

• Coordinate our finances/books using Quickbooks – requiring diligence and a very firm grasp of bookkeeping and QB
• Manage HR – help with recruiting, employee development, create employee manuals, process payroll, on-board process – requiring sensitivity, compassion and organizational skills
• ‘Office’ management – you will make sure everybody has what they need, the place is neat and organized, we have appropriate supplies, etc. – again requiring strong organizational skills
• Provide administrative support for the executive team – help with schedules, travel plans and putting presentations together – your written English will be beyond compare
• Special projects – events, tradeshows, etc. – anything not covered by the above.

The role reports directly to our VP Business Operations and the ideal candidate will play a central role in keeping the business operations organized, be a central figure to every employee and be a key member of the team. You must have exceptional communication skills, the ability to manage multiple tasks efficiently, excellent judgment; comfortable juggling tasks from the mundane to the more strategic and can work productively in a fast-paced, team-oriented environment with a smile and a sense of humor.

This is a role with limitless possibilities as you will be a key part of the beating heart of Zuberance!

Duties
• Schedule management.
• Making travel arrangements and preparing itineraries.
• Coordinating meetings and group events.
• Proofreading documents.
• Filing.
• Manage all contracts and payment terms with customers.
• Maintaining our finances using Quickbooks.
• Manage customer invoicing/collection and accounts payable.
• Tracking budgets.
• Prepare & track expense reports.
• Generating financial reports.
• Managing HR requirements.
• Coordinating hiring activities and schedules.
• Managing outside recruitment agencies.
• Managing payroll and benefits with suppliers.
• Coordinate contractors.
• Order and manage supplies, computer equipment and other assets.
• Maintain asset register.
• Participating in key projects.
• Interfacing with high level executives both internally and externally in a professional, effective manner.
• Attend staff meetings and track action items.
• Handle highly sensitive, confidential and non-routine information.

Requirements
• 5+ years administrative experience supporting a team in a fast paced, high-tech environment.
• Exceptional communications skills.
• Ability to manage multiple tasks effectively with frequent interruptions and work productively in a fast paced, rapidly growing organization.
• Expert Quickbooks user.
• Proven mastery of Office applications including Word, PowerPoint, Excel and Outlook.
• Knowledge of HR processes.
• Quick thinker with a driven, hands on, make it happen attitude.
• Interest and experience in using technology to improve work efficiency.
• Exceptional written and verbal communication skills.
• Strong organizational skills, detail oriented, and the ability to handle multiple priorities.
• Must be flexible with changing job requirements as the team grows.

Traits:
Openness, Honesty, Enthusiasm, Creativity, Organized, excellent critical-thinking skills, Flexibility….sense of humor!

Compensation:
Very Competitive + Options + Health + Other benefits!

Location:
We are moving but will likely be in the San Mateo to Palo Alto corridor.
Zuberance is an Equal Employment Opportunity/Affirmative Action Employer


To all recruitment agencies: Zuber